Finance Administrator - Fixed Term Contract
- Employer
- Parexel
- Location
- Dublin, Ireland
- Salary
- Competitive
- Start date
- 17 May 2019
- Closing date
- 4 Jun 2019
View more
- Discipline
- Finance / Administration, Finance
- Hours
- Full Time
- Contract Type
- Permanent
- Experience Level
- Experienced (non-manager)
Job Details
Essential Function
Responsible for ensuring the integrity of the imaging and filing system for Accounts Payable documents. Responsible for opening, sorting and processing supplier invoices and related documents. Responsibilities include; accurate indexing of the images for the supplier invoices and other documents and filing of the physical invoices. Interact and communicate with the Accounts Payable and IPO in India regarding scanned images and processed Invoices.
Key Accountabilities
Supplier Invoices - Scanning & Filing:
- Processing the daily mail/Couriers/ER receipts/Legal notices: Responsible for opening, sorting, batching, counting and processing the supplier invoices, Employee expense reports and other related documents.
- Scan all invoices into KOFAX as per the process defined.
- Before scanning , the documents and scanner must be checked to make sure that they are of high quality.
- Alert the manager on repairs and maintenance to the Scanning Hardware and Software.
- Keep a well maintained filing system for all original invoices in agreement with local requirements.
- Provide the daily report on documents processed and other activities in the prescribed format (usually a simple excel spreadsheet) to AP.
- Escalate and work with the Management in case of filing space related, external archival and paper dismantling related issues.
- Assist in archiving the Physical documents whenever needed as per the directions from the Manager or from the clients.
T&E receipts:
- Flag the receipts in Ariba T & E when assigned.
Qualifications
Skills
- High discipline and time cautiousness.
- A flexible attitude with respect to work assignments.
- To be highly flexible to fulfill other similar clerical tasks within finance function in the location, whenever assigned.
- Attention to detail.
- Working knowledge in MS - Office.
Education
- Office administration and/or previous experience in Clerical functions , preferably finance background.
Language Skills
- Verbal and written English skills.
Minimum Work Experience
- Previous experience in a high volume business environment; experience in mail room, payments and scanning functions preferably as part of finance and accounting function.
Company
When you join us, you’re joining a team that sees everything they do as an opportunity to transform the world for patients everywhere. When our employees bring their many perspectives together to tackle a new challenge, there’s no limit to what they can accomplish. Through it all, at the center of all we do, is a patient whose life could change – forever. And together, we’ll do it With Heart™.
How to describe Parexel’s culture in one word:
Working With Heart™ - Christina's perspective:
Careers Blog | Our Culture | Diversity, Equity & Inclusion | Benefits | Our Hiring Process
Parexel is among the world’s largest clinical research organizations (CROs), providing the full range of Phase I to IV clinical development services to help lifesaving treatments reach patients faster. Leveraging the breadth of our clinical, regulatory, and therapeutic expertise, our team of more than 21,000 global professionals works in partnership with biopharmaceutical leaders, emerging innovators, and sites to design and deliver clinical trials with patients in mind, increasing access and participation to make clinical research a care option for anyone, anywhere.
- Website
- http://www.parexel.com/
- Telephone
- +44 1895 238000
- Location
-
The Quays
101-105 Oxford Road
Uxbridge
Middx
UB8 1LZ
United Kingdom
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