We’re looking for a talented and energetic Receptionist to join our team! Working at Premier Research means being an individual - you will be recognised for what you do and you will truly have an impact. You will be working in a friendly environment with colleagues who are genuinely supportive regardless of location or seniority.
The successful candidate must be able to present a professional and positive image of Premier Research to the public, sponsors and staff through the manner in which phones or emails are answered or responded to; guests greeted and assisted.
The job holder will likely be a native Polish speaker with a good command of spoken English given that they will also have responsibility for some administrative duties to support the overall office alongside the Office Manager.
Receives and responds appropriately and professionally to all incoming calls and forwards phone calls to the proper extension
Ensures site staff is aware when clients or visiting members of senior management will be present
Greets and announces all visitors in a professional manner and assists visitors in locating employees
Coordinates with other departments on directing participants to various meetings and presents a professional image at all times
Creates an image for Premier Research of an extremely professional office by providing prompt, courteous and superior services to our sponsors and guest
Updates office extension directory
Escalate issues regarding the building, furniture, and equipment to the appropriate person
Performs Administrative responsibilities including but not limited to the following: correspondence, coordinating travel, registering documents expense forms, invoices or documents, calendaring, creating spreadsheets, purchasing office supplies etc.
Sends and distributes faxes in a courteous and timely manner
Creates and maintains general office files
Processes/distributes mail, FedEx deliveries and other packages in a timely manner
Maintains conference room calendars
Arranges transportation for guests as needed
Issues badges for guests and is responsible for tracking badges that have been issued
Orders office supplies in a timely manner and makes sure all office supplies are stored properly
Serves site office coordinator for designated site
All other duties as assigned
EDUCATION, SKILLS & COMPETENCIES:
Minimum of high school diploma or GED, or equivalent
Previous office administrative and/or receptionist experience
Proficiency in Microsoft Word, Excel, Power Point, and Outlook
Ability to work in fast paced environment
Excellent written and verbal communication skills
Strong interpersonal skills
Good command in both spoken and written English