Receptionist

Location
Warsaw, Poland
Salary
Competitive
Posted
11 Jan 2019
Closes
11 Feb 2019
Ref
3183JE

We’re looking for a talented and energetic Receptionist to join our team! Working at Premier Research means being an individual - you will be recognised for what you do and you will truly have an impact. You will be working in a friendly environment with colleagues who are genuinely supportive regardless of location or seniority.

The successful candidate must be able to present a professional and positive image of Premier Research to the public, sponsors and staff through the manner in which phones or emails are answered or responded to; guests greeted and assisted.

The job holder will likely be a native Polish speaker with a good command of spoken English given that they will also have responsibility for some administrative duties to support the overall office alongside the Office Manager.

RESPONSIBILITIES:

Receives and responds appropriately and professionally to all incoming calls and forwards phone calls to the proper extension

Ensures site staff is aware when clients or visiting members of senior management will be present

Greets and announces all visitors in a professional manner and assists visitors in locating employees

Coordinates with other departments on directing participants to various meetings and presents a professional image at all times

Creates an image for Premier Research of an extremely professional office by providing prompt, courteous and superior services to our sponsors and guest

Updates office extension directory

Escalate issues regarding the building, furniture, and equipment to the appropriate person

Performs Administrative responsibilities including but not limited to the following: correspondence, coordinating travel, registering documents expense forms, invoices or documents, calendaring, creating spreadsheets, purchasing office supplies etc.

Sends and distributes faxes in a courteous and timely manner

Creates and maintains general office files

Processes/distributes mail, FedEx deliveries and other packages in a timely manner

Maintains conference room calendars

Arranges transportation for guests as needed

Issues badges for guests and is responsible for tracking badges that have been issued

Orders office supplies in a timely manner and makes sure all office supplies are stored properly

Serves site office coordinator for designated site

All other duties as assigned

EDUCATION, SKILLS & COMPETENCIES:

Minimum of high school diploma or GED, or equivalent

Previous office administrative and/or receptionist experience

Proficiency in Microsoft Word, Excel, Power Point, and Outlook

Ability to work in fast paced environment

Excellent written and verbal communication skills

Strong interpersonal skills

Good command in both spoken and written English