Associate / Senior Associate, Proposal Budget Development

Warsaw, Poland or Wokingham, Berkshire
14 Nov 2018
14 Dec 2018
Contract Type

Premier Research helps highly innovative biotech and specialty pharma companies transform life-changing ideas into reality. We have positioned ourselves right in the middle of the action, targeting unmet needs in analgesia, neuroscience, oncology, pediatrics, and rare diseases.

We’re looking for a talented and energetic Associate/Senior Associate Proposal Budget Development to join our team in Warsaw!

Working at Premier Research means being an individual - you will be recognized for what you do and you will truly have an impact. You will be working in a friendly environment with colleagues who are genuinely supportive regardless of location or seniority.

Premier Research is on an exciting journey - there is a true buzz throughout the company, so come and be part of it! 

A Proposal Budget Development drives the budget development lifecycle from customer need identification, through budget preparation and submission.  A key success factor will be the creation of accurate and appropriately resourced budgets that profitably meet customer product development needs.

You will be accountable for:

Promoting commercial and operational success through collaboration with operational departments to ensure appropriate resourcing and budget development:

Managing aspects of the trial budget process including trial cost analysis, final study budget development including Out of Pocket and FTE costs.

Effectively interfacing with the Project Planning group, the Contract Development group, Global Project Managers, and Regional Project Managers to achieve a successful study management team model.

Proactively building and maintaining internal and external relationships which support the gathering of business intelligence to support financial & specific operational activities.

Supporting new business acquisition with proposal preparation:

Effectively managing the budget development lifecycle from customer need identification, through proposal preparation and submission.

Analyzing customer service needs received in study specification sheets, protocols, case report forms and other supporting information used to prepare proposals (Request for Proposal (RFP) information); identifying discrepancies and working with Business Development to obtain the data or, if none are available, makes reasoned assumptions.

In collaboration with Proposal Strategist, managing the dissemination of initial RFP information to relevant stakeholders and contributors; setting up costing meeting; directing costing meeting(s) to ensure complete review of RFP by appropriate operational attendees, discussing resourcing needs, and developing a thorough understanding of customer objectives.

Assigning responsibilities to appropriate stakeholders and contributors, setting budget development schedule, co-ordinating and collating input to meet proposal production timelines; identifying assessing, resolving and/or escalating issues as needed.

Preparing appropriate resource/service fees using algorithms and electronic spreadsheets, which may also include assisting in departmental reviews, updating initial estimates, analyzing final costs and providing feedback to appropriate stakeholders for input.

Providing technical guidance and training to operational employees to ensure consistency in preparation and interpretation of cost estimates.

Preparing service descriptions and budget assumptions using proposal template.

Providing face-to-face, written and telephone contact with representatives from pharmaceutical, biotechnology or medical device companies, when requested.

For team success:

Supporting Business Developers in maintaining client relationships and assists with the coordination of client interactions with Premier Research, when requested.

Providing technical guidance and training to operational staff members to ensure consistency in preparation and interpretation of cost estimates.


Participating in corporate initiatives and actions which ensure the continued success of the company.

Other activities as designated.


Undergraduate degree or its international equivalent preferably in the Sciences or Business Administration/ Marketing, from an accredited institution

Previous relevant industry experience

Ability to demonstrate an understanding of CRO services, including knowledge of the processes and procedures for conducting a clinical trial, to ensure the production of an appropriate budget for inclusion in the proposal

General knowledge of clinical trial management services

Excellent writing capabilities

Good mathematics skills, including ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages; and the ability to apply basic concepts of accounting and finance

Advanced computer skills with Microsoft Office suite, including Excel and Word

Knowledge of web based communication tools for conferences

Excellent team player, collaborative and able to work in an effective team environment

Ability to multitask and work effectively in a fast-paced environment with changing priorities

Excellent organizational and time-management skills, ability to prioritize work to meet deadlines

Accountable, dependable and strong commitment

Customer service focused in approach to work both internally and externally

Confidence to maintain a positive, results orientated work environment

Excellent communication skills


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