Program Coordinator (Account Executive)

PAREXEL strives to be the premier provider to the biopharmaceutical and medical device industries for the development and commercialization of new medical therapies worldwide. Our mission is to combine the strength of our expertise, experience and innovation to advance the worldwide success of the biopharmaceutical and medical device industries in preventing and curing disease.

This role can be either office based at Worthing or our UK Head Office situated in Uxbridge, this is a close distance to Uxbridge train station as well as the town centre and the building has plenty of free parking. Our Worthing office is situated in a nice location near the town centre.

As the Program Coordinator you will provide highly skilled, proactive project coordination support to assigned account team(s) and for allocated projects to ensure efficient and effective management of projects within agreed priorities and time scales to the highest quality, in line with budget, and with minimal supervision. These responsibilities include internal project tracking, liaising with client and faculty on project set up and progression, maintaining internal/client databases and documents, maintaining financial documentation, and support team in proposal, budget and pitch development

Key Accountabilities:
Support Account Team for Successful Project Delivery
- Provide team members with skilled support in the implementation and management of specified projects within agreed time schedules and budgets
- Proactively maintain and circulate project tracking and status reports, internally (including liaison with the studio) and externally
- Set up and maintain accurate project information on all tracking tools (internal and external)
o Set-up project (status reports, tracking documents, document naming convention) and project codes
o Prepare project kick off materials, including creating project job sheet
o Raise purchase orders for all external services (ICs) as per standard processes and procedures with authorization by an appropriate signatory; track payments
o Generate appropriate correspondence when seeking permission to reproduce illustrations/figures
o Undertake ordering of Journal/British Library held references; Maintain online/paper archive of purchased papers
- Assist with QC and fact-checking on requested projects
- Responsible for preparing for team meetings, including scheduling, material preparation, creation and maintenance of project tracking materials, timeline creation, taking minutes, and addressing any other issues; attend internal client/project meetings as appropriate
- Responsible for the maintenance of client publication tracking tools, eg, Datavision, PubStrat, both content and financial, including the following if needed:
o Site coordinator for governance and updating user rights for databases
o Serve as a super-user for databases, responding to users’ questions and training new employees
o Coordinate the permissions process to provide access to new employees and Managers
o Manage the review and approvals process
- Assist with the financial tracking of projects, including preparing hour reports, invoice schedules, client financial project tracking reports, CIS tracking, budget revisions, reconciliations, and reviewing for anomalies and maintaining documented histories of projects as directed
- Schedule and coordinate arrangements for client, authors, faculty/KOL meetings/teleconferences, including circulation of invites and agenda, liaison with client/KOL regarding arrangements, meeting presentations, and collation/circulation of materials, as appropriate.


- Competent in the use of Word (Advanced), PowerPoint (Advanced), Excel (Advanced), Outlook (Advanced) and Reference Manager (Intermediate) and sound knowledge of databases (eg, Access)
- Ability to source information using the Internet and other media
- Confident processing financial information and trackers under the guidance of Manager
- A confident self-starter who is capable of knowing how best to action/respond to specific requests and information received from a variety of external and internal sources
- Strong interpersonal and communications skills, including ability to compose own correspondence to agree professional standard
- Excellent organizational and multi-tasking skills, with the ability to coordinate several projects at different stages, meeting strict deadlines and follow-up proactively; effective time management
- Accuracy and attention to detail
- Team player with client-focused approach
- Motivated, proactive, flexible approach, with ability to follow tasks to completion
- Exhibit confidentiality regarding sensitive information and a professional demeanor at all times

- Ideally Degree preferred, eg, Life science, Marketing, Business qualifications

Language Skills
- Proficient use of the English language

Minimum Work Experience
- Strong previous project and team administration /coordination skills and experience working in either a busy corporate or agency environment.
- Strong previous experience within the medical communications environment would be an advantage

In return we will be able to offer you a structured career pathway and development within the role including awareness and understanding of the industry. Your hard work will be rewarded with a competitive base salary plus a benefits package including 25 days holiday per year, a strong contributory pension scheme, life assurance, long term disability insurance, private medical and private dental cover as well as other leading-edge benefits that you would expect with a company of this type

Apply today to begin your PAREXEL journey!

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