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Site Management Associate II

ICON Strategic Solutions
Belgium, Homeworking
Start date
7 Jun 2024
Closing date
6 Jul 2024

View more

Operations, Site services
Full Time
Contract Type
Experience Level
Experienced (non-manager)

Job Details

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

Join our Clinical Team as a Clinical Trial Assistant (CTA) in the Ghent Region!

Our client is seeking a motivated individual to join their clinical team as a Clinical Trial Assistant (CTA)! You'll be a part of a dynamic team of passionate colleagues united in their commitment to shaping the future of clinical development.

We're searching for candidates with a strong administrative and coordinating background, who enjoy supporting a team and keeping things organized. Previous experience in clinical trials or a medical management assistant role is beneficial!

As a Clinical Trial Support member, your primary function is to provide administrative and coordination assistance for the trials assigned to you. By doing so, you will guarantee that your studies are always audit-ready. Additionally, you will provide general support to the clinical team and assist with onboarding new colleagues. If you are in a senior position, you may also assist the Clinical Operations Lead.

Quick glance at your day:

  • Assist in the coordination of the logistical aspects of the assigned trial(s)
  • Develop and adapt documents to the trial specific requirements
  • Coordinate the filing of the Trial Master File (TMF) documents in the (electronic) Trial Master File (TMF)
  • Assist with signature collection of Confidentiality Disclosure Agreements, Purchase Orders, and insurance certificates
  • Minute taking, creation of trackers, system access management
  • Logistics assistance for departmental meetings
  • Assist in proces improvement of clinical processes and in the prepartion of department templates
  • preparation of trial reports
  • Onboard new CTA's
  • Set-up of clinical team meetings (agenda, meeting minutes, follow-up of action items)

An overview of your profile:
  • Bachelor’s degree or University degree - medical, para-medical, or equivalent by experience
  • Experience in a similar position or a medical management assistant role
  • Affinity with clinical trials and knowledge about ICH-GCP
  • Proficient in software applications such as Outlook, Word, Excel and PowerPoint
  • Strong oral and written communication skills
  • excellent organization skills with the ability to prioritize tasks
  • ability to work both independently and as part of a multidisciplinary team

What ICON can offer you:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:
  • Various annual leave entitlements
  • A range of health insurance offerings to suit you and your family’s needs
  • Competitive retirement planning offerings to maximise savings and plan with confidence for the years ahead
  • Global Employee Assistance Programme, TELUS Health, offering 24-hour access to a global network of over 80,000 independent specialised professionals who are there to support you and your family’s well-being
  • Life assurance
  • Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidised travel passes, health assessments, among others

Visit our careers website to read more about the benefits of working at ICON:

ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here.

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless - there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.




As the largest global provider of Functional Service Provision (FSP) with over 90 partnerships and 14,000+ employees, we have deployed FSP solutions across all major functions, from clinical monitoring and project management through data management, statistical programming, and beyond.

ICON Strategic Solutions teams are embedded in our clients' businesses, working as a dedicated resource within some of the world’s leading Pharmaceutical & Biotech companies. You will play a key role in helping to deliver cutting-edge research, working on novel therapies that deliver real impact.

Why choose a career with ICON Strategic Solutions?

Meaningful Work: You’ll contribute to cutting-edge projects that have a real impact on global healthcare. Your work will play a pivotal role in shaping the future of medicine and improving patient lives.

Collaborative Environment: We foster a collaborative and inclusive work culture that thrives on teamwork, diversity, and knowledge sharing. You'll have the opportunity to collaborate with industry-leading experts, learning from their experiences and growing both professionally and personally.

Innovative Technologies: At ICON Strategic Solutions, we embrace the latest technologies and tools to enhance our capabilities. You'll have access to state-of-the-art software and resources, empowering you to deliver high-quality results efficiently.

Career Growth: We value our employees and invest in their professional development. You'll have access to comprehensive training programs, mentorship opportunities, and a clear career progression path. We believe in recognizing and rewarding exceptional performance, providing ample scope for advancement within the organization.

Global Reach: Joining ICON Strategic Solutions means being part of a truly global company. With service capabilities in 92 countries, you'll have the chance to collaborate with colleagues from diverse backgrounds and gain exposure to projects with a global reach.

Company info

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