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Office Manager

headcount AG
Not specified
Start date
24 May 2024
Closing date
21 Jun 2024

View more

R & D , Biotechnology
Full Time
Contract Type
Experience Level
Experienced (non-manager)

Job Details

Office Manager & Administrative Assistant

Location: Zurich
Start: ASAP
Duration: 3-6 months (a permanent position is very likely after this period).
Workload: 100%

Our client, a pioneering Biotech startup headquartered in Zurich, seeks an adept Office Manager & Administrative Assistant to provide support to the management team. This pivotal role encompasses HR, office, and financial administration, pivotal for ensuring operational seamlessness and fostering the company's continued growth and success.


  • Leading HR administration, including talent recruitment activities, contract management, insurance administration, clarifications on legal matters, etc.

  • Providing administrative assistance to the Board and Management, such as scheduling meetings, preparing documents, booking travels, organizing company events, processing expense reports, etc.

  • Supporting finance, accounting, and payroll in collaboration with external fiduciaries.

  • Assisting with annual financial statements and external audits.

  • Managing administrative processes such as document repositories, distribution lists, software ordering and licenses, vendor invoices and purchase orders.

  • Supporting continuous improvement of financial and administrational infrastructures and processes.


  • Fluent in English and German (written and spoken).

  • Commercial education (e.g., Kauffrau/Kaufmann EFZ or Bachelor’s degree in Business Administration).

  • 3 to 5 years of professional experience in a dynamic environment with a focus on financial and HR administration.

  • Profound knowledge of Swiss accounting standards with the ability to critically assess and discuss accounting-related matters with fiduciaries and auditors on an eye level.

  • Profound knowledge and familiarity with Swiss employment law, social insurance, tax, and pension fund regulations.

  • Excellent MS Office user skills and can quickly familiarize yourself with new software advanced skills in Excel and Bexio would be a plus.

Please apply directly online with your CV.

**Please only apply if you are eligible to work in Switzerland and the EU**

headcount AG


🔬✨At headcount, we blend scientific expertise with recruitment excellence to revolutionise talent acquisition in the healthcare and life sciences industries.

We are a Swiss recruitment agency specialised in the Biotech, Medtech, Pharma, and Digital Health industries.

Our philosophy of 𝐫𝐞𝐜𝐫𝐮𝐢𝐭𝐦𝐞𝐧𝐭 𝐝𝐫𝐢𝐯𝐞𝐧 𝐛𝐲 𝐬𝐜𝐢𝐞𝐧𝐭𝐢𝐬𝐭𝐬 sets us apart, offering high-quality services grounded in our deep understanding of the industries and roles we cater to.

We're dedicated to 𝙩𝙤 𝙝𝙚𝙡𝙥𝙞𝙣𝙜 𝙩𝙝𝙤𝙨𝙚 𝙬𝙝𝙤 𝙝𝙚𝙡𝙥 𝙤𝙩𝙝𝙚𝙧𝙨. Our team, driven by a shared passion for life sciences, learns continuously from our clients, aiding their efforts to deliver life-saving medicines and devices.

THE SECRET of our success lies in our relentless pursuit of building trustworthy, reliable relationships and ensuring high-quality service at every turn.

Recruitment | Expertise in both retained and contingency-based searches, talent identification, engagement, and thorough reference checks.
Contracting and Interim | Providing top-tier temporary talent for diverse needs, complete with managed payroll services.
RPO | Acting as an integral part of your team, we alleviate HR pressures by managing vacancies through all phases.



Candidates | Assisting talents from middle management to SVP-level in finding their next career milestone.
Clients | Aiding managers and departments in securing the ideal candidates that align with their company culture.
Market | Strengthening the Pharma, Medtech, and Biotech sectors by bridging connections, creating impactful content, and organising industry events.

Discover how headcount can help you improve your recruitment strategy in the life sciences industries. 




Company info
Dreikoenigstrasse 55

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