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Executive Assistant

Employer
GI Group
Location
London, Brentford, England
Salary
Negotiable
Start date
24 May 2023
Closing date
21 Jun 2023

View more

Discipline
Finance / Administration, Administration
Hours
Full Time
Contract Type
Contract
Experience Level
Experienced (non-manager)

Job Details

Executive Assistant
Hybrid 2-3 days per week on site
Location: Brentford
Temporary contract 6 months to start


Are you highly organised? Proactive? Do you take pride in providing best in class administrative support? We have an exciting opportunity for you!!
In this role you will provide efficient and comprehensive Executive Administration (EA) support to the VP, CDTO Office & Digital Accelerator/Chief of Staff to Chief Digital Technology Officer, a member of the Global Tech Leadership Team, being their key interface both internally and externally. You will also support the Senior Director, Digital Accelerator with calendar management and key projects to support the OCDTO.


Key Responsibilities
* Full diary management and co-ordination of schedules, including external commitments and extensive travel arrangements and Visa's.
* Monitor manager's in box and deal with incoming and outgoing correspondence in a proactive and timely manner
* Follow processes and guidelines for Meeting Management, Catering and Travel and Expenses
* Undertake ad hoc projects as required including meeting preparation, supporting the running of meetings, events, culture, and engagement activities, depending on current business needs and interests of the person in role.
* Work closely with the rest of the Tech Executive Assistant team to ensure the smooth and efficient running across Global Digital & Tech with forward planning where possible
* Manage multiple, sometimes conflicting, priorities in a fast-paced and demanding environment without compromising quality of work.
* Using discretion to perform duties at short notice and maintain the highest level of confidentiality and manage sensitive matters according to our policy.
* Be competent in various systems to complete expenses on time, manage invoices, raise purchase orders in Ariba and use Workday for HR-related activities

Why You?

Basic qualifications

We are looking for professionals with these required skills and characteristics to achieve our goals:
* Experience of operating as a senior secretarial / PA within a large complex organisation
* Highly experienced in 1:1 working at a senior PA level
* Excellent written and oral communication skills
* Creative solution orientated approach and positive attitude to complex situations
* Excellent MS Office and IT skills
* Strong interpersonal skills and proven credibility, strong communication, organisation, and administrative skills
* Demonstrated initiative and forward planning skills
* Strong Team player
* Accountable for Impact - takes ownership and accountability to deliver and supports other to succeed. Has proven ability to consistently deliver to agreed timescales
* Ambitious for patients - excellent prioritisation to focus on what matters and to deliver it, seeks new ways to be more effective
* Do the right thing - always acts with integrity and care for others.

If you are interested and feel you have the right skills or wish for a confidential discussion then please apply to this role.

Gi Group Pharmaceuticals provides a tailored Account Managed Service and dedicated Pharmaceutical recruitment team and partners with many different Pharmaceutical and Biotechnology clients throughout the globe and the United Kingdom.

Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited and Grafton Professional Staffing Limited. We are committed to protecting the privacy of all of our candidates and clients. Following some recent changes to data protection laws we have updated our Privacy Policy. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group UK website.

Company

Gi Group is one of the world’s leading staffing solutions companies, providing specialist services for the development of the labour market. Gi Group’s specialist Pharmaceutical Division supply high quality temporary and permanent staff to Pharmaceutical and Biotechnology organisations nationwide.

Gi Group’s Pharma Team can support clients onsite or remotely from Gi Group central offices and are specialists in their field with experience within the Pharmaceutical, Biotech and CRO industry.

The Group is active in the fields of temporarypermanent and professional staffing, search and selection, executive search, outsourcing, training, outplacement and HR consultancy.

Thanks to our direct presence and strategic partnerships, we operate in more than 40 countries across Europe, APAC, the Americas and Africa.

Able to serve all kinds of clients, the Group has developed strong expertise in large and multinational organisations, for which it has implemented global solutions through specialist divisions and dedicated local and international teams.

Ranked globally as one of the largest staffing firms by Staffing Industry Analysts, the Group is also a global corporate member of the World Employment Confederation (formerly CIETT).

Company info
Website
Telephone
01707 247259
Location
Gi Group - Pharmaceutical Division
James Taylor House
St Albans Road East
Hatfield
Hertfordshire
AL10 OHE
GB

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