At ICON, it’s our people that set us apart. Our diverse teams enable us to become a better partner to our customers and help us to fulfil our mission to advance and improve patients’ lives.

Our ‘Own It’ culture is driven by four key values that bring us together as individuals and set us apart as an organisation: Accountability & Delivery, Collaboration, Partnership and Integrity. We want to be the Clinical Research Organisation that delivers excellence to our clients and to patients at every touch-point. In short, to be the partner of choice in drug development.

That’s our vision. We’re driven by it. And we need talented people who share it.
If you’re as driven as we are, join us. You’ll be working in a dynamic and supportive environment, with some of the brightest and the friendliest people in the sector, and you’ll be helping shape an industry.

The Role:

ICON plc are recruiting for a full time Facilities Coordinator on a contract/temporary basis. The role will start in November 2022 and finish in August 2023. You will be managing the facilities of key projects within the Cologne office.

The Responsibilities:

• Effectively coordinate the day to day administrative and facilities services in the office in compliance with departmental procedures in addition to general ICON procedures.
• Assist in the preparation of financial information as required by local and company accountants, including invoice processing, CAPEX & lease approvals. Ensure completion of tasks within accounts cycle and resolve queries in a timely manner (where applicable).
• Compliance with and support of Health and Safety systems in the office under the supervision of the Health and Safety Officer.
• Carry out regular Housekeeping audits, highlighting any issues or concerns to manager.
• Assist in sourcing and monitoring suppliers, including ordering, stock control and distribution.
• Assist in the management of suppliers including quality service checks, contract review and negotiation in compliance with QA guidelines and company policies.
• Monitor and respond to requests submitted through Administration's help-desk system, Facilities Online.
• In the absence of a dedicated Receptionist, carry out the Reception function. When a dedicated Receptionist is in place, provide cover during breaks, annual leave and sickness including coordination of couriers and internal post processes.
• Co-ordinate and liaise with central travel department to ensure that all necessary local taxi & hotel arrangements are made for visitors/staff to and from the office.
• Coordinate any building contract maintenance and repair including such services as heating, air conditioning, security systems, elevators, utilities and fire safety equipment.

ICON is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know through the form below.