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T&E Specialist (Contractor)

Employer
Novavax
Location
Gaithersburg, Maryland, United States
Salary
Competitive
Start date
27 Nov 2022
Closing date
14 Dec 2022

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Discipline
Finance / Administration, Finance
Hours
Full Time
Contract Type
Permanent
Experience Level
Experienced (non-manager)

Job Details

Novavax, Inc. (Nasdaq:NVAX) is a biotechnology company that creates transformational vaccines that address some of the world’s most pressing infectious diseases. We have more than a decade of experience contending with some of the world’s most devastating diseases, including COVID-19, seasonal influenza, RSV, Ebola, MERS, and SARS. Hard-won lessons and significant advances illustrate that our proven technology has tremendous potential to make a substantial contribution to public health worldwide.

Our scientists are committed to developing vaccine candidates for some of the world’s toughest viral threats by utilizing the power of our innovative recombinant nanoparticle vaccine platform. Our vaccine technology combines the power and speed of genetic engineering with the immunogenicity enhancing properties of our Matrix-M™ adjuvant to efficiently produce highly immunogenic particles targeting some of the most pressing viral infectious diseases.

Novavax, Inc. is headquartered in Gaithersburg, Maryland with additional facilities in Uppsala, Sweden and Bohumil, Czech Republic.

Summary of the Position :

Novavax seeks a candidate for the position of Travel and Expense Specialist within the Accounting Operations team. This role will help administer travel and business-related expense reporting, the corporate credit card and reimbursement system, and ensures accurate and timely reporting by employees. The position is located in Gaithersburg, MD and reports to the Manager, Travel and Expense.

Responsibilities :
  • Create and maintain employee profiles in Concur, ensure data aligns with the Company’s ERP system
  • Monitor the travel and expense (T&E) reimbursement process, timelines, adherence to corporate policy, and issue resolution
  • Audit expense report submissions within Concur in accordance with corporate travel and expense policies while ensuring timely out of pocket reimbursement to employees; communicate policy exceptions, including escalation to management as necessary
  • Act as a main point of contact for inquiries related to the T&E process; respond to employee inquiries regarding policy, report submission, and credit card administration
  • Support corporate credit card administration including applications, limit increases, and delinquencies
  • Assist in running and reviewing reports on performance statistics and audit results; use analytics to determine behavioral trends, potential misuse, and compliance to policy
  • Participate in improvement projects/initiatives
  • Assist in documenting and revising internal policies communication and training materials
  • Participate in ad hoc projects and requests, as needed

Requirements :
  • Bachelor’s degree in Business, Finance or Accounting preferred or 2-3 years related accounting experience
  • Excellent level of attention to detail, communication and ability to timely resolve inquiries or issues
  • Client service orientation, provides professional customer service, strong written and verbal communication
  • Strong aptitude to multi-task and with minimal oversight
  • Independent thinker with initiative and strong work ethic
  • Sharp, fast learner with the technology curiosity and aptitude
  • Critical thinking related to policy enforcement and compliance
  • Understanding of corporate card programs, the travel industry and expense management systems and processes preferred
  • Able to work well with others in a team environment
  • Experience with SAP and Concur preferred
  • Proficient in Microsoft Office

Novavax offers a base salary, annual bonus, equity grants, professional career development/growth opportunities, and a comprehensive benefits package including medical, dental, vision, Rx, STD, LTD, Life, Optional Life, 401(k) plan.

Equal Opportunity Employer/Veterans/Disabled

Novavax is an equal employment opportunity employer. Employment and advancement opportunities are available to all individuals on an at-will basis, regardless of their race, color, national origin, religion, ancestry, citizenship status, military or veteran status, sex, sexual orientation, gender identity or expression, age, marital status, family responsibilities, pregnancy, disability, genetic information, protective hairstyle, or any other characteristic protected by applicable federal, state, or local law.

Except where prohibited by applicable state law, this position requires that you be fully vaccinated against COVID-19 unless you need a reasonable accommodation or qualify for an exemption.

#LI-VN

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Company

Find out more about working for our company

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Brief Company Description; 

We are a biotechnology company committed to help address serious infectious disease globally through the discovery, development, and delivery of innovative vaccines to patients around the world.

Our mission

We never rest in our quest to protect the health of people everywhere.

Novavax is here to make a difference. We’re a biotech company focused solely on developing life-saving vaccines to fight infectious diseases.

What sets us apart? Solid science tested by decades of research. Vaccines developed from trusted technology that are both safe and efficacious.

And a global network that will help ensure our vaccines reach everyone who needs them.

Company info
Website
Mini-site
Novavax
Location
21 Firstfield Rd
Gaithersburg
MD
20878
United States

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