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IT Project Manager (Contractor)

United States
Start date
4 Nov 2022
Closing date
4 Dec 2022

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Information Technology
Full Time
Contract Type
Experience Level
Experienced (non-manager)
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Job Details

If you find science, speed, and success exhilarating, you have come to the right place.

Novavax, Inc (Nasdaq:NVAX) is a biotechnology company that creates transformational vaccines that address some of the world’s most pressing infectious diseases. We have more than a decade of experience contending with some of the world’s most devastating diseases, including COVID-19, seasonal influenza, RSV, Ebola, MERS, and SARS. Hard-won lessons and significant advances illustrate that our proven technology has tremendous potential to make a substantial contribution to public health worldwide.

Our scientists are committed to developing vaccine candidates for some of the world’s toughest viral threats by utilizing the power of our innovative recombinant nanoparticle vaccine platform. Our vaccine technology combines the power and speed of genetic engineering with the immunogenicity enhancing properties of our Matrix-M™ adjuvant to efficiently produce highly immunogenic particles targeting some of the most pressing viral infectious diseases.

Novavax, Inc. is headquartered in Gaithersburg, Maryland with additional facilities in Uppsala, Sweden and Bohumil, Czech Republic.

Summary of the Position :

Novavax is seeking a full-time Contract IT Project Manager to support Company-wide Information Technology projects.

The Contract IT Project Manager reports to the Director, IT Project and Portfolio Management, as part of the Information Technology Portfolio and Project Management office (IT PPM). The IT PPM is the organizational entity that (a) establishes Information Technology project management standards, processes, best practices, and tools, (b) provides project-related services for the company’s information technology programs and projects, including, but not limited to, operational support, subject matter expertise, and resource / vendor management and, (c) supports IT project and portfolio governance, issue escalation, risk management and business / stakeholder communications.

The IT Contract Project Manager will primarily support multi-disciplinary project teams and sub-teams for information technology projects and programs. The IT Contract Project Manager will be focused on accomplishing and tracking progress on project scope, schedules, and deliverables. The position requires (a) frequent communications with stakeholders and team members at all levels of the organization, (b) well-developed stakeholder management, (c) comfort with the challenges of a rapidly growing life sciences company, and (d) a reputation for clear and concise communications, and (e) outstanding customer service.

The IT Contract Project Manager will be required to use a variety of systems and project management tools and have demonstrated experience with enterprise applications and information technology. The incumbent will be required to proactively and independently arrange and facilitate one-to-one and group discussions with business team members and leaders, and focus discussions towards tangible outcomes. The IT Contract Project Manager will generate reports and updates, take ownership for all project support activities, help promote a culture of accountability, engagement, and project excellence by applying best practices and standards in project management, under the direction and supervision of the Director, PPM.

Responsibilities include, but are not limited to :
  • Provide project and program management; support technical team and task force leads in developing & executing project charters and meeting deliverables schedules; coordinating and executing clear and consistent communications.
  • Work one-on-one, in small groups, or in large groups with scientific, business and vendor team leads on both high-level and detailed project activities.
  • Facilitate meetings on behalf of the project/program sponsor to include coordinating and issuing project agendas, capturing and generating meeting summaries and action logs.
  • Monitor project/program schedule and activities, track and report on action item status, and regularly raise risks.
  • Prepare presentations for stakeholder updates and meetings, including coordinating and compiling stakeholder / IT comments and feedback.
  • Develop, apply and maintain project management tools, such as trackers, spreadsheets, logs, tables, Gantt charts, PowerPoint status, etc., in support of the project champion and project management teams.
  • Maintain project files (generally electronic), and provide version control for documents
  • Assist in the planning and execution of project(s) having an internal focus from initiation through delivery.
  • Organize cross-functional activities, ensuring completion of the project while adhering to budget, scope and schedule requirements.
  • Serve as an in-house project consultant for evaluating needs and vendor requests for proposals.
  • Plan and direct implementation efforts.

Minimum requirements :
  • Five (5) or more years of experience in project management, preferably in the biotech/vaccines industry.
  • Familiarity with GxP processes needed for biotechnology projects
  • BA/BS in a relevant field, with MA/MS preferred.
  • Professional certification (such as PMP).
  • Ability to manage multiple priorities and operate under pressure is a must.
  • A professional communications style and maintaining project confidentiality are key success factors for the candidate.
  • Must have superior organizational, administrative, and problem-solving skills.
  • Must be adept at learning and becoming quickly proficient at novel software applications; must be an expert at Microsoft Office, Project, Visio, and expertise in electronic file structures and records management, as well as use of Teams and SharePoint.
  • Expertise with leading meetings with video - and tele-conferencing technology is required.

Novavax offers a base salary, annual bonus, equity grants, professional career development/growth opportunities, and a comprehensive benefits package including medical, dental, vision, Rx, STD, LTD, Life, Optional Life, 401(k) plan.

Equal Opportunity Employer/Veterans/Disabled

Novavax is an equal employment opportunity employer. Employment and advancement opportunities are available to all individuals on an at-will basis, regardless of their race, color, national origin, religion, ancestry, citizenship status, military or veteran status, sex, sexual orientation, gender identity or expression, age, marital status, family responsibilities, pregnancy, disability, genetic information, protective hairstyle, or any other characteristic protected by applicable federal, state, or local law.

Except where prohibited by applicable state law, this position requires that you be fully vaccinated against COVID-19 unless you need a reasonable accommodation or qualify for an exemption.

#LI-VN #LI-remote

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)


We are a biotechnology company committed to help address serious infectious disease globally through the discovery, development, and delivery of innovative vaccines to patients around the world.


Our mission

We never rest in our quest to protect the health of people everywhere.

Novavax is here to make a difference. We’re a biotech company focused solely on developing life-saving vaccines to fight infectious diseases.

What sets us apart? Solid science tested by decades of research. Vaccines developed from trusted technology that are both safe and efficacious.

And a global network that will help ensure our vaccines reach everyone who needs them.

Find Us
21 Firstfield Rd
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