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Shipping and Receiving Coordinator

Employer
Parexel - USA
Location
Durham, United States
Salary
Competitive
Start date
28 Sep 2022
Closing date
27 Oct 2022

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Discipline
Finance / Administration, Administration
Hours
Full Time
Contract Type
Permanent
Experience Level
Experienced (non-manager)

Job Details

Parexel is looking for a Facilities Coordinator to join our HQ2 in Durham, NC ! In this role, you will provide support and assistance with everyday matters that require attention within the office with a focus on shipping and receiving. You will work closely with the receptionist, concierge, and senior facility coordinator to make sure the office is running smoothly and effectively. Please continue reading to learn more about this exciting opportunity!

Please note: this position is 100% onsite M-F (no remote work)

General
  • Organize / Prepare required customs clearance documents in accordance with legislation
  • Engage haulers, courier services
  • Coordinate and trace shipments, notify recipients
  • Proof of deliveries and investigation into cause for disturbance
  • Verify charges and reconcile invoices
  • Gain familiarity with building systems and technology (desk reservation, AV, package handlers)


Mailroom services
  • Distribute incoming mail, contact employees and arrange for pick up
  • Process outgoing mail including working with IT on equipment shipping
  • Assist with outgoing courier packages
  • Receiving, recording and distributing incoming courier parcels and delivery of goods
  • Manage the inventory / stock of shipping supplies
  • Responsible for mail deliveries between facilities
  • Assist with all functions in mailroom
  • Maintain mail volume tracker and metrics


Facility services
  • Maintaining inventory and supplies, place orders to restock as needed
  • Ensure work area and break room equipment is in good working order, report issues as needed
  • Assist with meeting room set-up requirements, as needed
  • Assist facility manager on duties as requested
  • Attend and participate in weekly team meetings
  • Maintain a positive, results orientated work environment, building partnerships and modeling teamwork, communicating to the team in an open, balanced and objective manner.


Skills & Knowledge:
  • Excellent communication skills
  • Customer service experience
  • Ability to work collaboratively on a team
  • Computer literate (MS office), IT knowledge is a plus
  • Organizational skills
  • Ability to represent Parexel to clients in a positive and professional manner


Qualifications:
  • Education: minimum High School Diploma
  • 5+ years working in a headquarters setting on a facilities team
  • 5+ year experience handling shipping and receiving
  • Ability to lift at least 50lbs

Company

Parexel International Corporation is a leading global biopharmaceutical services organization, providing a broad range of knowledge-based contract research, consulting, and medical communications services to the worldwide pharmaceutical, biotechnology and medical device industries. Committed to providing solutions that expedite time-to-market and peak-market penetration, Parexel has developed significant expertise across the development and commercialization continuum, from drug development and regulatory consulting to clinical pharmacology, clinical trials management, medical education and reimbursement. Parexel Informatics, Inc., a subsidiary of Parexel, provides advanced technology solutions, including medical imaging, to facilitate the clinical development process.

 

Mission: Parexel’s mission is to combine the strength of our expertise, experience and innovation to advance the worldwide success of the bio/pharmaceutical and medical device industries in preventing and curing disease.

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