Contracts and Sales Administrator

Job Description 

Are you self-motivated, reliable, analytic, conscientious, motivated, enthusiastic, committed, and able to work effectively with colleagues, whilst working remotely? we have an exciting #contracts role come up with an exciting client. The purpose of this role is to support clients Sales and Finance departments in creating high quality customer contracts based on agreed quotes and scopes of work provided by the Sales function, and to administer, maintain and generate reports from CRM system (Salesforce) and sales trackers.

The key functions performed by the Contracts and Sales Administrator will include, but may not be limited to the following areas:

• Support Sales representatives in creating contracts based on appropriate templates and agreed quotes.
• Review draft contracts with SVP Sales  and make necessary updates before issue to CFO for final approval.
• Ensure fast turnaround of contracts in line with internal and customer KPIs.
• Administer and maintain accurate records of opportunities in CRM system (Salesforce), including:
• Working with Sales representatives to ensure pipeline opportunities are kept up to date with accurate revenue and invoice schedules.
• Ensuring draft and final contracts are associated with relevant opportunities.
• Use of Salesforce to access quotes in need of contract preparation and updating of contract status.
• Generate standard Sales, Revenue, and Cashflow reports from Salesforce.
• Manage the master list of client contracts on SharePoint to ensure contracts are available and properly indexed for search.
• Manage sales trackers.
• Periodic review of contract expiry and preparation of contract renewals.

Required Skills:

• Good oral and written communication skills.
• Ability to communicate and work effectively with Sales and Finance teams.
• Excellent analytical and literary abilities.
• Ability to prioritise work and work to internal and client deadlines.
• Experience of working with commercial contracts and typical contract structures.
• Experience of working with MS Office tools, especially Teams, SharePoint, Excel and Word.
• Ability to learn quickly and understand the needs of TRI as a business, and the specific needs of the Sales and Finance teams.
• Takes personal responsibility for accuracy and has good eye for detail.
• Experience using Salesforce preferable but not essential.

Relevant Experience 

• 3+ Years of contracting or proposal generation experience
• 3+ Knowledge and use of MS Office Tools 
• Experience of Salesforce – preferred

Qualification

• 3 A’ Levels or equivalent standard qualifications  

Special Attributes

• Ability to modify working patterns and prioritise work in order to meet deadlines.
• Attention to detail for client facing documentation.
• Ability to liaise between Sales and Finance teams.
• Ability to work from home.

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