Senior Executive Assistant

We are looking for a Senior Executive Assistant who possess strong decision-making skills, be forward-thinking and strategic, collaborative, and have a reputation for problem-solving and troubleshooting in a dynamic, evolving business environment. Also, will provides team support to department and generally reports directly to an SVP or Senior Director-level manager.

Responsibilities:  

• Primary support to Senior Vice President. Responsible for creating and maintaining the rhythm of the business through proactive planning and execution of administrative support to ensure a seamless experience for leadership and employees within the department.    
• Manage and maintain SVP TOPS complex calendars on a daily, monthly, quarterly, and annual basis to ensure accurate scheduling and prioritization. Also, responsible for managing high level meetings with key internal and external stakeholders 
• Point person for SVP TOPS in Europe arranging all meetings with internal personnel and external stakeholders
• Manage relationships with external vendors supporting travel planning and logistics. Organize complex and extensive domestic and international travel, which requires assembling travel packets and arranging all travel logistics in collaboration with travel vendors 
• Establish and execute administrative procedures for the team staying within corporate policy, including timely preparation and submission of expense reporting, maintenance of department distribution list, maintenance of organizational charts etc. 
• Monitor budgets (for specific themes) and manage expenses in compliance with company policy; review and approve invoices 

Qualifications:  

• 5-7 years in an administrative role supporting senior management in a fast-paced, technology-driven environment 
• Background in Life Sciences (emphasis: Pharmaceuticals and Biotech) preferred  
• College degree preferred but will consider high school diploma with comparable work experience 
• Ability to apply knowledge of the business and integrate into daily tasks to achieve successful outcomes in cross-functional projects and activities 
• Excellent organizational and interpersonal and time management skills are required 
• Well organized, flexible, and enthused by the administrative challenges of supporting an office full of colleagues with diverse backgrounds and working styles 

Location: Zug, CH

Languages: English

If you feel you have the right skillset and would like to apply or if you have any questions please reach out to me via email at rjechimer@actalentservices.com

 

Job Title: Senior Executive Assistant

Location: Canton of Zug, Switzerland

Job Type: Permanent

Aerotek, an Allegis Group company. Allegis Group AG, Aeschengraben 20, CH-4051 Basel, Switzerland. Registration No. CHE-101.865.121. Aerotek and Actalent Services are companies within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Actalent Services, Aston Carter, EASi, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available at https://www.allegisgroup.com/en-gb/privacy-notices.

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