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Archive Assistant

GI Group
Brentford, London, England
Start date
20 Jul 2022
Closing date
17 Aug 2022

View more

Finance / Administration, Administration
Full Time
Contract Type
Experience Level
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Job Details

Archive Assistant
Brentford/West London
1 Year contract
Full Time or Part Time

Our client is a world leading pharmaceutical company renowned for pushing the boundaries of medical innovation are seeking an experienced Archive Assistant to provide high quality support.

We are a small team that preserves, collects and interprets our companies long history.
The archives are based at West London and an off site store in London and encompass around 250 years of our history. Over the past decade we have worked to describe the collections in full, in line with international archive standards. However, some collections remain to be processed and we continue to receive new material from the business.

Our team is hiring a heritage archive assistant for a one-year contract. The candidate will be based in West London with frequent visits to the off site store 10 minutes away. They will be overseen by Archive Manager.

Job Description

The candidate will undertake a range of archive tasks, including the following:
* Processing new accessions to the collection. This involves checking newly arrived boxes for material that will fit into and enhance the
collection. Repackaging it into acid free materials and boxes and creating an entry in the collections management system.
* Acquiring new material (physical and digital) for the collection.
* Processing digitised material to add into the collections management system.
* Research into the collection to produce biographies and company histories and blog posts.
* Small scale digitisation on request through scanning of photos and documents.
* Answering queries from internal and external users, doing research in the collections where required.

Candidate skills and experience
* Preparing for, or working towards a qualification in archives and records management or equivalent
* An understanding of archival collections, gained as a researcher or having previously undertaken work experience in an archive
* Ability to lift and carry boxes
* Excellent project and time management skills
* Strong written and oral communication skills
* Excellent IT skills in the Microsoft Office suite and photo editing
* Willingness to learn new systems and operate new and unfamiliar hardware
* Good understanding of social media

If you are interested and feel you have the right skills or wish for a confidential discussion then please apply to this role.

Gi Group Pharmaceuticals provides a tailored Account Managed Service and dedicated Pharmaceutical recruitment team and partners with many different Pharmaceutical and Biotechnology clients throughout the globe and the United Kingdom.

Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited and Grafton Professional Staffing Limited. We are committed to protecting the privacy of all of our candidates and clients. Following some recent changes to data protection laws we have updated our Privacy Policy. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group UK website.


Gi Group is one of the world’s leading staffing solutions companies, providing specialist services for the development of the labour market. Gi Group’s specialist Pharmaceutical Division supply high quality temporary and permanent staff to Pharmaceutical and Biotechnology organisations nationwide.

Gi Group’s Pharma Team can support clients onsite or remotely from Gi Group central offices and are specialists in their field with experience within the Pharmaceutical, Biotech and CRO industry.

The Group is active in the fields of temporarypermanent and professional staffing, search and selection, executive search, outsourcing, training, outplacement and HR consultancy.

Thanks to our direct presence and strategic partnerships, we operate in more than 40 countries across Europe, APAC, the Americas and Africa.

Able to serve all kinds of clients, the Group has developed strong expertise in large and multinational organisations, for which it has implemented global solutions through specialist divisions and dedicated local and international teams.

Ranked globally as one of the largest staffing firms by Staffing Industry Analysts, the Group is also a global corporate member of the World Employment Confederation (formerly CIETT).

Find Us
01707 247259
Gi Group - Pharmaceutical Division
James Taylor House
St Albans Road East
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