Administrative Assistant, United Kingdom - L

United Kingdom
Start date
14 Jan 2022
Closing date
13 Feb 2022

View more

Finance / Administration, Administration
Full Time
Contract Type
Experience Level
Experienced (non-manager)
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Job Details

Location: United Kingdom - Office based

Schedule: Part-Time (3 days per week), Permanent

Are you interested in working directly for a single sponsor while having the security and additional career opportunities that working for an international CRO can bring? Our team says it's the best of both worlds….

TalentSource Life Sciences (the sponsor-dedicated division of CROMSOURCE), is searching for an Administrative Assistant to join our client-based team at one of the leading global biopharmaceutical companies. Our client is a world leader, mainly working in the fields of neurology and immunology. Working with both scientists and academics across the globe, they have a focus on new products and a strong science based approach.

CROMSOURCE is an international CRO with a strong focus on quality, professional development and supportive culture. As a client-facing role, we are looking for confident candidates with the ability to work independently whilst establishing a high-trust environment with the client counter-parts.

Main Job Tasks and Responsibilities:
  • Provide administrative support and work in close cooperation with assigned personnel
  • Onboard/off-board team members joining SSI following existing processes
  • Serve as point of contact for department communications
  • Meeting preparation: coordination and scheduling of local meetings, organization of (internal) meetings and conferences
  • Purchasing of office supplies
  • Maintenance of SSI sharepoint (Admin) site and SSI Plaza content input
  • Support the ongoing external facing communications of SSI through Yammer or Plaza posts
  • Travel management (prepare trip requests and obtain necessary approvals, organize travel needs)
  • Coordinate office space and equipment needs (ie. Work space for visitors, meeting rooms, computers/laptops)
  • Assist in preparation of expense reports etc
  • Prepare and manage shipments via courier services
  • Back-up for other department assistants during vacation, illness etc
  • Any other responsibilities and projects that the client may assign
  • Ability to work with external vendors and consultants
  • Work effectively with all levels of management and other administrative assistances across the company
  • Set up meetings as requested by Project Lead and other SSI staff responsible for projects
  • Chase up on action completion as needed
  • Provide support to the teams including maintaining and reconciling spreadsheets of data for Business Operations activities
  • Prepare and send internal communications to SSI globally including project Newsletters such as OM and IR etc. Be the prompt to remind the team that it needs initiating and provide us with a template. Some level of creativity is a requirement to make the newsletters attractive and follow the process of final review before distribution
  • Booking training meetings including sending invitations to delegates, monitoring acceptance and attendance to courses, collating questionnaires using MS Forms
  • Assist with interactive elements of SSI training course preparation, upload and delivery. Including organizing Q&A sessions, running polls and creating virtual breakout rooms as an example
  • Assist with preparation and distribution of pre-read and post-training/presentation documents

Education, Experience and Skills:
  • At least 5 years' experience as an administrative assistant for a large group or other relevant business experience in similar role
  • Experience of supporting the management of projects
  • Ability to support a large team of varying abilities
  • Ability to work under pressure and within an international team environment
  • Good organizational skills
  • Good time management skills
  • Excellent communication skills
  • Fluent in English (strong skills in other languages advantageous)
  • Attention to detail
  • Excellent time management skills
  • Able to work at different levels
  • Excellent MS Office skills
  • Creative flair
  • Able to multitask and prioritize

The Application Process

Once you have submitted your CV, you will receive an acknowledgement that we received it. If you have the requirements we need, you will be invited for phone interview as the first step. Unfortunately, due to the number of applications we receive, we cannot reply to everyone individually if you are not successful.

If you would like to discuss the role before applying through the website @ please contact for more information.

Who will you be working for?


CROMSOURCE is a family owned international, full-service Contract Research Organisation who, since 1994, has been supporting our clients with outstanding clinical research and staffing solutions services. The successful growth of CROMSOURCE has been achieved by putting high quality and client focus at the heart of everything we do.

Our Company Ethos

Our employees are the most valuable company asset. We value our resources and ensure they work in a friendly, family environment so they are able to develop their skills and talents. Human Resources is the fulcrum around which all CROMSOURCE activities are built and close management and training is the core instrument to develop and maintain highly-qualified personnel. The continuous training keeps the resources qualified in terms of competence and expertise and gives to all personnel the clear tools needed to manage both internal and client processes with the same methodology. The success of these core values are evidenced by our below industry average turnover rates.

About TalentSource Life Sciences

TalentSource is the division of CROMSOURCE dedicated to flexible staffing solutions. Through us, you will have the opportunity to be integrated into a sponsor-led team, whilst having the continuous support from your Line Manager, who will work closely with you to mentor and support your professional development and growth. For our client-facing positions, you must be confident, be able to drive the role and work autonomously.

CROMSOURCE is an equal opportunities employer. All qualified applicants will receive consideration for employment in relation to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran or military status or any other legally protected status. CROMSOURCE is also committed to compliance with all fair employment practices regarding citizenship and immigration status.

Keywords: Administrative Assistant, PowerPoint, Excel, Word, Admin, Admin Assistant, CTA, Clinical Trial Assistant, Trial Assistant, Project Assistant, Clinical Research Assistant, Administrator, Clinical Trial Administrator, Project Assistant, Project Administrator, Pharma, Pharmaceutical, Contracts, Contract, Contract Research Organisation, Outsourced, Outsourcing, Sponsor-dedicated
Skills: Administrative Assistant, Clinical Trial Assistant, Project Assistant, Administration, Clinical Research Organisation, CRO, MS Office, Pharma, Pharmaceutical Location: United Kingdom Share:

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CROMSOURCE is an ISO-certified international provider of fully outsourced services to the pharmaceutical, biotechnology and medical device industries, specialised in clinical development and flexible resourcing solutions. CROMSOURCE was founded in 1997 and its successful growth has been built on stability, integrity, and high levels of customer satisfaction. We have grown steadily through offices across all regions of Europe and North America and delivering a comprehensive breadth of services.

Acting through PharmaceuticalMedical Device and Flexible Resourcing Solutions teams, and with a comprehensive portfolio of services, we offer a flexible approach to ensure CROMSOURCE optimally supports the unique needs of each client. This could mean providing regulatory consultancy to a small company at the early stages of a medical device development programme, through to provision of full services to a pharmaceutical company performing an international mega-trial to support registration of their product. Whatever the size and scope of the project, each receives the same level of attention to detail and commitment to delivery of a high quality service within budget and to timelines agreed.

We are experts providing experts and we live by our motto – Advise Agree Deliver. This means we leverage our experience and expertise at the early stages of discussions with our clients to freely advise them on the optimal project plan. We then reach agreement with each client on the scope of service, timelines and budget. CROMSOURCE then commit to deliver those services on time and within budget – according to our End-to-End Guarantee and this commitment to guaranteed delivery is unique in the clinical research environment.

Find Us
+44 (0) 1786 468990
6-9 The Square
Stockley Park
UB11 1FW
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