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Administrative Assistant

Employer
GI Group
Location
England, Hertfordshire, Stevenage
Salary
Negotiable
Start date
2 Nov 2021
Closing date
30 Nov 2021

View more

Discipline
Finance / Administration, Administration
Hours
Full Time
Contract Type
Contract
Experience Level
Experienced (non-manager)

Job Details

Administrative Assistant / Executive Assistant
Stevenage
Hourly Rate - up to £15.40 per hour plus benefits (PAYE)

Our Global Pharmaceutical Client, a top 100 FTSE company, is looking for an Administrative Assistant / Admin Support to join their team in Stevenage to help with day-to-day administrative support at VP level.

Key Responsibilities:
o Comprehensive administrative support for VP and Senior Executive Assistant
o Proactive calendar management of complex schedules
o Effective meeting administration: arranging complex meetings with Senior management and external companies, schedule conference calls, plan and manage meeting room and smart room bookings, ensure timely availability of all relevant 'e-paperwork' for pre-read ahead of meetings;
o Planning and managing comprehensive travel arrangements both domestic and international
o Team event arrangements;
o Raise and track purchase orders using Fiori, ensuring timely payments
o Manage and process expenses using Concur
o Maintain electronic records such as department distribution lists, movement sheets, org charts
o Maintaining Intranet pages

Skills & Experience required:
o Secretarial and administrative training and experience
o Experience of working with senior management
o Competent in the use of IT applications (Microsoft Office, MS Teams, Webex, Team Sites, Intranet web publishing, WorkDay, WorkPlace, EMS Meeting Manager) and Financial systems (Concur, Fiori), effort tracking, etc)
o Proficient use of MS Word, Excel and Powerpoint
o Ability to exploit technology and new ways of working to drive high engagement and support effective delivery whether working on site or remotely



For a confidential discussion on the above role or other similar roles please send your cv / or call 01707 247259


Key words: R&D, Pharmaceutical, Admin, Admin Support, Calendar Management, Email Management, Event Management, Travel Arrangements, Contract,

Gi Group Pharmaceuticals provides a tailored Account Managed Service and dedicated Pharmaceutical recruitment team and partners with many different Pharmaceutical and Biotechnology clients throughout the globe and the United Kingdom.

Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited and Grafton Professional Staffing Limited. We are committed to protecting the privacy of all of our candidates and clients. Following some recent changes to data protection laws we have updated our Privacy Policy. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group UK website.

Company

Gi Group is one of the world’s leading staffing solutions companies, providing specialist services for the development of the labour market. Gi Group’s specialist Pharmaceutical Division supply high quality temporary and permanent staff to Pharmaceutical and Biotechnology organisations nationwide.

Gi Group’s Pharma Team can support clients onsite or remotely from Gi Group central offices and are specialists in their field with experience within the Pharmaceutical, Biotech and CRO industry.

The Group is active in the fields of temporarypermanent and professional staffing, search and selection, executive search, outsourcing, training, outplacement and HR consultancy.

Thanks to our direct presence and strategic partnerships, we operate in more than 40 countries across Europe, APAC, the Americas and Africa.

Able to serve all kinds of clients, the Group has developed strong expertise in large and multinational organisations, for which it has implemented global solutions through specialist divisions and dedicated local and international teams.

Ranked globally as one of the largest staffing firms by Staffing Industry Analysts, the Group is also a global corporate member of the World Employment Confederation (formerly CIETT).

Company info
Website
Telephone
01707 247259
Location
Gi Group - Pharmaceutical Division
James Taylor House
St Albans Road East
Hatfield
Hertfordshire
AL10 OHE
GB

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