Administrative Assistant – Hungary

About Astellas:

At Astellas we are making treatments that matter to people. We are tackling the toughest health challenges putting the patient at the heart of every move we make.

We have developed ground-breaking, innovative medicines in immunology, oncology and urology.

Our medicines are extending and saving the lives of cancer patients, making transplantation possible and improving the quality of life for those living with conditions where needs are often overlooked.

We take a patient-focused approach, that allows us to convert brilliant early science into treatments and solutions that directly improve and save patients’ lives.

From lab to clinic to patient, we focus on the most promising science, empower the best talent to pursue it, and develop life-changing solutions alongside the best partners.

About This Job:

In this position you will provide Support daily operation of the Hungarian team and office, global functions and cross-functional activities with other company departments

As an Administrative Assistant you will:

• Organizing of organizes internal and external events, congress activities
• Ensuring the appropriate documentation of the activities
• Project management in assigned projects
• Supporting functional leaders and management team with assistance if required
• Supporting the onboarding of new colleagues, has time specialist role
• Supporting the invoicing and payment processes from business side
• Taking incoming calls, welcoming guest
• Administrative tasks related to the team, events, projects she/he coordinate, following up budget and invoicing
• Other support as and when required.
• Ensure product safety information is reported to pharmacovigilance department (DSO) no later than 24 hours from the receipt date.
• Provide support for completion of pharmacovigilance related activities ( e.g. monthly reconciliation) as agreed with the DSO.

Essential Knowledge & Experience:

• Minimum 2 years, preferably in an international company
• Ability to work with all team members in a MATRIX structure.
• Building social contacts.
• Dedicated, multi-tasking, hard worker, accuracy.
• Knowledge of accurate administrational and documentational procedures
• IT competent to learn and use different systems

Preferred Knowledge/Experience/Qualifications:

• Developing experience in Pharma industry
• Management Accounting Certificate (e.g. CIMA) or equivalent is preferred
• Accounting experience

Education/Qualifications:

• Higher Education (Preferably Bachelor degree) with administrative oriented subjects
• Proficient knowledge of Hungarian and English

Additional information:

• Full time
• Location: The position is mainly office based in Budapest

We offer

• A challenging and diversified job in an international setting
• Opportunity and support to continuous development
• Inspiring work climate

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.