Laboratory Administrative Assistant

Our client is urgently seeking an Administrative Assistant to work in their rapidly growing Biomarkers business. They are a medium sized company with a start-up mentality with offices located across the globe.

The laboratory administrator’s primary function is to support administrative, logistic and procurement activities and assist on administrative activities related to projects that will help to drive the business forward.

Tasks & Responsibilities;

•  Support clinical study team through provision of office administrative support (clerical work) and relevant logistics (reagent/consumable stock ordering/procurement and management as well as sample management).

•  Provide support to the study team for the set up and administration of receiving clinical trial samples ensuring adherence to lab manuals and quality of information received, in line with internal requirements and guidelines for each study i.e. manifest information etc.

•  Communicate with all relevant internal and external contacts on a professional level: provide adequate information, consult the appropriate persons in case of problems and make a positive contribution to the decision making process.

•  Word processing, data entry and tracking of sample receipt - communicating discrepancies and follow-up on no-shows.

•  Compiles and maintains a system for laboratory reagent ordering, receipt and logging

•  Work in a standalone manner - to organize workload in order to ensure priorities are met

•  This is a varied role which will require the ability to handle multiple administrative tasks efficiently as well as excellent organisation and communication skills.

•  Booking of flights and accommodation for staff members.

•  Ad hoc – Receptionist • Following and ensuring strict safety procedures and safety checks.

•  Checking of data and paperwork i.e. transcription

•  LIMS (Laboratory information management system) for the Berlin site

Minimum Requirements;

•  Flexibility in order to work with and provide support to a number of people.

•  Time management skills in order to work on several different projects at the same time.

•  Excellent oral and written communication skills both in English with German being a considerable advantage.

•  Knowledge of the financial aspects of ordering including budgeting, negotiating and cost benefit analysis. In addition to collaborate with other satellite laboratories in the decision making process.

•  Knowledge of purchasing and ordering with various laboratory suppliers and/or manufacturers.

•  Sample and reagent logistics management.

•  Attention to detail.

•  Awareness and knowledge of the local German requirements and regulations of the hazards of laboratory activities and safety procedures; and experience in working in this industry regards to Laboratory operations e.g. Health and Safety.

• Teamwork skills and patience.