Project Coordinator - CPQP

Masovia, Warsaw, Poland
27 Jul 2021
03 Aug 2021
R & D , Pharmacology
Full Time
Contract Type
Experience Level
Experienced (non-manager)

The Project Coordinator will provide support in the Clinical Pharmacology and Quantitative Pharmacology (CPQP) including Integrated Bioanalysis within Clinical Pharmacology and Safety Science (CPSS) department.

Major Duties and Responsibilities:

  • Operational Support
    • Assist with scheduling team meetings and preparing agendas and minutes
    • Assist with contract/budget requests and tracking ongoing status (e.g., spend against approved budget)
    • Coordinate Purchase Order creation and invoice reconciliation
    • Support business reporting activities, coordinate generation of status reports
    • Providing administrative support as needed
  • Project Coordination
    • Assist with scheduling of project meetings
    • Assist Submission Project Managers with preparing necessary materials for meetings (timelines, slides).
    • Maintain project records and files to ensure compliance with internal SOPs
    • Undertaking project tasks as required
  • Process Improvement
    • Assist with development of internal tools, processes, and standard methodologies
    • Support process development/process improvement initiatives where required
    • Assist with streamlining change management (e.g., planning and drafting communications)
  • Bioanalysis Support
    • Assist with cross-site bioanalysis operational support
    • Support with sample and data reporting and logistics
    • Assist with timelines and status reporting


  • Bachelor of Science or a minimum of 4 years relevant experience in the biopharmaceutical industry which includes experience with late stage clinical programs with increasing responsibility in project coordination.
  • Experience providing high quality, professional support service, working proactively and independently without day to day supervision.
  • Proven skillset in information management (e.g., SharePoint management, storing of meeting minutes, presentations etc.) according to best practices for record keeping.
  • Ability to work under tight deadlines
  • Willingness to work towards PMP.


  • Excellent interpersonal, verbal and written communication skills and evidence of building collaborative relationships.
  • Demonstrated composed and professional manner when dealing with issues, challenges, conflicts, and opportunities.
  • Ability to communicate clearly and to build positive collaborative relationships with a variety of internal staff and external partners.
  • Demonstrate flexibility and adaptability to meet changing business demands.
  • Excellent organization skills and ability to assign priorities to ensure timely task delivery. Ability to manage multiple tasks at once and efficiently.
  • Proven record of supporting multiple stakeholders simultaneously.
  • Demonstrated experience in the use of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, MS Teams).