Administrative Assistant

Are you currently looking for your next opportunity in HR? Have you got previous experience in HR and are looking to develop skills in a rapid growth market?

Here at i-Pharm we are looking for an outstanding Administration Assistant to exert their previous experience in one of our most prestigious clients based in Basel. Our client (one of the biggest pharmaceutical companies in the world) are currently specialising in Orphan Drugs and rare diseases. They require an Administrative Assistant to allow them to effectively organise and delegate the day-to-day handling of customers and consumers to ensure a efficient and consistent HR service.

Ideally, we would be looking for a candidate with relevant experience to the role either in HR or a previous Administrative Assistant role, who is flexible and able to adapt to the industry. An organised individual who is happy to work systematically as well as taking initiative when devlivering customer service.

Basic Job description:

• Answering and directing phone calls to other members of the organization. An administrative assistant will be the first person to answer the phone at your organization.

They should be highly skilled at customer service and be able to transfer phone calls with ease. They should also be able to take effective messages for any missed calls and deal with any unwanted phone calls, such as telemarketers.

• Scheduling meetings and appointments. Administrative assistants are typically individuals who handle office calendars and occasionally executive calendars. These individuals should be able to coordinate meetings and appointments in a calendar and schedule booking times for conference rooms or office space.
• Taking meeting notes. Administrative assistants can be a wonderful asset for important meetings. You may require them to take notes in meetings that can then be distributed to the rest of the organization or team.
• Keeping the office stocked properly. Since your administrative assistant will be the main hub of the office, they will have the best oversight into what supplies, food, or office supplies are needed daily, weekly, or monthly.

Job Specification

• Contract
• 12 month (likely to be extended)
• Extremely competitive rate of pay
• Full Time
• Nationality: EU/EFTA Citizen (except Croatia, UK) or valid Swiss work Permit

If you currently possess these skills set and are looking to find out more about this specific opportunity please do apply below, alternatively you can give me a call back on 0207 551 0802. Looking forward to hearing from you!