BAP Pharma

Distribution Co-ordinator

BAP Pharma
Höchstädt an der Donau, Bayern
14 Jul 2021
13 Aug 2021
Full Time
Contract Type
Experience Level
Entry level


BAP Pharma are Global Leaders in Clinical Trails supply, specialising in comparator sourcing and secondary packaging. Founded in 2011, BAP Pharma, is an incredible story of growth and success, steadily expanding its operations, with a presence in the UK, USA and Germany.

We are a team of professionals who have a passion for delivering on our promises to each other and our customers. We are driven to create exceptional value and an unrivalled service.  Our culture is one of openness, honesty, and respect. Our goal is to become a Global Leader in the Clinical Trails Supply Industry.

We are now looking for people with a passion for great customer service and doing the right thing, to help us take the business forward. Our people are our greatest asset, our future is exciting, come join us!

Job Description

BAP have an amazing opportunity for a Distribution Co-Ordinator to join our busy and growing team.

This role is to support the Logistics Operations to ensure the timely transportation of medicinal products from suppliers to BAP Pharma followed by dispatch to customers.  Ensure each shipment goes to the right customer on time, has the correct licences, invoices and shipment details in line with the Country requirements.  Manage the shipment receipt, loading and transferring of goods.  Keep records of documents by entering data into the Inventory Management System

Responsibilities include:-

  • Ensure the integrity of the shipment is maintained throughout delivery using temperature loggers, in line with BAP guidelines
  • Ensure the system is up to date at all times, including the inventory management system
  • Ensure workplace health and safety requirements are met
  • Ensure commercial invoices are prepared for products to be exported
  • Assist with the creation of a distribution protocol for each clinical study
  • Generate paperwork for clinical site shipments
  • Assist with the creation of just in time (JIT) protocols
  • Assist with the generation of a protocol for processing returned materials for each clinical study
  • Assist with the reconciliation and accountability of returned materials
  • Set up collection for expired or unused material to be destroyed by third parties
  • Access client’s IRT systems to update the status of drug orders
  • Assist with maintaining a satisfactory stock of validated insulated shippers and temp tales
  • Ensure the right temperature logging/tracking device is used at all times, in line with BAP guidelines
  • Proactively organise shipments and liaise with courier companies
  • Liaise with suppliers and clients on organising and delivering timely shipments
  • Ensure accurate delivery charges are provided


  • Previous experience in a Logistics capacity
  • Fluent in German with good English skills (reading, writing and speaking)
  • Previous experience with databases and stock control systems preferred
  • Experience working both independently and in a team-oriented, collaborative environment is essential
  • Must be able to learn, understand, and apply new technologies
  • Ability to effectively prioritise and execute tasks in a high-pressure environment is crucial

This role reports to the Distribution Project Manager. Overtime may be required from time to time to meet project deadlines.  You must be able to do some physical lifting and have the ability to work under own initiative and as part of a team.  We have a diverse range of employees with different cultures and background s and are committed to diversity and inclusion

Apply for Distribution Co-ordinator

Already uploaded your CV? Sign in to apply instantly


Upload from your computer

Or import from cloud storage

Your CV must be a .doc, .pdf, .docx, .rtf, and no bigger than 2MB

4000 characters left

All questions are required

Do you have experience in the Pharmaceutical industry

Marketing Communication

We'd love to send you information about Jobs and Services from by email.

All emails will contain a link in the footer to enable you to unsubscribe at any time.

When you apply for a job we will send your application to the named recruiter, who may contact you. By applying for a job listed on you agree to our terms and conditions and privacy policy. You should never be required to provide bank account details. If you are, please email us.

Similar jobs

Similar jobs