Oxford BioMedica (UK) Limited

Sample Management Coordinator

£0 to £0 per year
23 Jun 2021
05 Jul 2021
Full Time
Contract Type
Experience Level
Job description:

Our employees are able to develop their careers in exciting new medical technologies, and so can you.


Oxford BioMedica’s Analytical Services Group supports the development of products through analytical testing to facilitate manufacturing and process development, ensuring appropriate quality controls and use of analytics.

We are currently recruiting for a Sample Management Coordinator to join the team.  The purpose of this role is to receive, store, issue, pack, ship, organise and dispose of samples in a controlled manner.


Your responsibilities in this role would be:


  • Daily Issuing of QC batch release and Stability samples and ensure appropriate paperwork / logbooks are completed
  • Receiving and logging in samples from manufacturing sites, ensuring condition of shipment checked, samples are logged in and stored appropriately
  • Prepare outgoing shipments for internal and external testing
  • Support management of critical reagents used in assays (e.g. control materials, oligoniucleotides)
  • Ensure timely disposal of samples to ensure freezer space does not become limiting
  • Support ASG document management processes (incl QC Checking of maintenance forms and equipment files) when required to ensure paperwork is scanned, filed and archived in a timely manner.
  • Supporting maintenance and compliance of the ASG GxP Controlled Temperature Units's.
  • Ensure a high standard of record keeping and documentation
  • Ensure all samples are checked, logged in and stored appropriately
  • Any discrepancies with shipments are noted and dealt with in a timely manner
  • Issue QC test and stability samples to Scientists according to sample lists generated by QC Managers
  • Support the management of the control material inventory and communicate low stock in a timely manner
  • Prepare outgoing shipments to sub-contractors to meet batch release timelines
  • Prepare and check shipping documentation and sample submission forms
  • Ensure all shipping paperwork is QC checked and filed in a timely manner
  • Reconciliation of QC test and stability samples completed post batch release


To be successful in this role, you will have the following skills and experience:


  • Educated to a minimum of GCSE or equivalent qualification level or experience gained within a similar work place and position.
  • Understanding of GxP regulations
  • Understanding of the Quality Management System reporting  structure and responsibilities within OXB
  • Problem solving skills to help identify way forward when issues arise
  • Suggest new ideas towards improving working practices
  • Good interpersonal and communication skills (written and verbal)
  • Highly organised and motivated with excellent attention to detail


Do you want to feel inspired every day? We’re future-focused and our business is growing rapidly. We succeed together through passion, commitment and team work, and so can you.


Collaborate. Contribute. Change lives.


No agencies please

We offer:

We are committed to offering highly competitive reward packages for all our staff. That’s why, every year, we benchmark our salaries and benefits against the local pharmaceutical market – by that, we mean that we compare our packages with those of other major companies in the London, Oxford, Cambridge areas.

We’re looking for highly skilled, focused individuals to help us deliver life-changing therapies to patients. It’s no mean feat, and we have to work together to make this happen.

Along the way, you’ll have a rich variety of opportunities to really develop your career. We’ll also give you a generous set of employee benefits and a competitive salary.

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