Clinical Trial Records Administrator

Cambridge, United Kingdom
18 Jun 2021
18 Jul 2021
Full Time
Contract Type
Experience Level
Experienced (non-manager)

Associate Records Specialist - Cambridge

PPD's mission is to improve health. It starts as an idea to cure. It becomes a life saved. All in-between, it's you! We know that meaningful results not only require the right approach, but also the right people. We invite you to re-imagine health promoting protocols with us, working alongside our talented, bright and energetic teams.

As an Assoc Records Specialist (Admin Assistant) you will provide primary records management and file room support for multiple studies at any given time. You will work on special projects as assigned by the records management coordinator or regulatory records manager.

It will be your responsibility to ensure file room security and that all records management tasks are completed according to PPD and/or Client Standard Operating Procedures/Working Practice Documents. As an Assoc Records Specialist, you will work closely with clinical administration and clinical project team members.


  • Processes (scans/images, indexes, files) incoming study documents.
  • Assists clinical study teams as required per WPD/SOP with filing of all documents for the trial master file (TMF/eTMF) and case report forms (CRF).
  • Acts as the study team subject matter expert on the filing process for assigned studies.
  • Liaises with the clinical study team to resolve outstanding issues identified during filing and/or quality reviews.
  • Provides technical support for the study team when initiating the TMF.
  • Assists with sponsor deliverables.
  • Performs transfer/archival or central archival related tasks.
  • May train new department staff.
  • May assist with special projects.



  • Qualifications - External
  • Education and Experience:
  • High School qualified
  • 1 to 2 years experience in general office/file room environment

Knowledge, Skills and Abilities:

  • Ability to train and mentor document technicians
  • Strong problem solving skills
  • Strong computer skills, including experience with MS Office products
  • Excellent organizational skills
  • Strong attention to detail accuracy
  • Strong multi-tasking skills
  • Comfortable working in a fast-paced, deadline driven environment with multiple competing priorities and frequent disruption
  • Ability to work independently and as a key member of the records management team
  • Excellent interpersonal and customer service skills
  • Excellent time management skills, meeting or exceeding deadlines
  • Ability to utilize and troubleshoot records management software

At PPD we hire the best, develop ourselves and each other, and recognise the power of being one team. We understand that you will want to grow both professionally and personally throughout your career, and therefore at PPD you will benefit from an award-winning learning and development programme, ensuring you reach your potential.

As well as being rewarded a competitive salary, we have an extensive benefits package based around the health and well-being of our employees. We have a flexible working culture , where PPD truly value a work-life balance. We've grown sustainably year on year but continue to offer a collaborative environment, with teams of colleagues eager to share expertise and have fun together. We are a global organisation but with a local feel.

- We have a strong will to win - We earn our customer's trust - We are gamechangers - We do the right thing -We are one PPD -

If you resonate with our five principles above, and ultimately wish to accelerate the delivery of safe and effective therapeutics for some of the world's most urgent health needs, then please submit your application - we'd love to hear from you.

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