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Executive Assistant

Employer
Labcorp
Location
Brussels, Belgium
Salary
Competitive
Start date
29 Apr 2021
Closing date
6 May 2021

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Discipline
Finance / Administration, Administration
Hours
Full Time
Contract Type
Permanent
Experience Level
Experienced (non-manager)
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Job Details

  • Position purpose


    • As Executive Assistant you will have the challenge to support the VP , Late stage Development Oncology and Senior Director, Head Study Lead Monitoring (SLM) Oncology with a wide range of administrative, office and executive management responsibilities.

  • Major tasks and responsibilities of position


    • For VP , Late stage Development Oncology and Head Study Lead Monitoring (SLM) Oncology :

    • Calendar Arrangement & Update (timing reminder / solve meeting conflicts / set up conference calls/meetings/appointments/events)
    • Business Travel Arrangement (including visa, tickets, hotel, travel application, agenda, transportation, online boarding pass check-in for domestic flights & travel reimbursement)
    • Daily and travel Expense claim & reimbursement processing


    For Head Study Lead Monitoring (SLM) Oncology :
    • Handle incoming mail, telephone calls & route to appropriate person exercising judgment regarding content and priority for Head SLM Oncology
    • Prepare meetings and presentations, taking meeting minutes and working on the action log for the SLM Management team
    • Oversea senior executive visits reception (visa/hotel/agenda/transportation)
    • Planning & organization of global events and calls for Head of SLM Oncology
    • Pre-check the documents to be signed by Head SLM Oncology according to signature guideline
    • Collect, summarize and track group SLM information, update notice boards (organization charts, dashboards if applicable)
    • Conduct QC of trackers of administrative documents collected from the SLM Oncology team and report findings
    • Maintain the SLM Oncology TEAMS/Sharepoint site
    • Assist with new employee IT requests and onboarding
    • Other tasks assigned by MDM head / Head SLM Oncology
    Education/Qualifications:
    • Bachelor degree as Medical/Management Assistant, Office Management or equivalent
    • Fluent in oral and written English
    • Excellent planning & organization skills
    • Good communication and interpersonal skills including conflict solving and time management skills
    • Fast learner, detail oriented and reliable
    • Highly motivated, strong sense of responsibility
    • High level of integrity
    • Team player and customer oriented
    • Ability to handle multiple assignments at the same time while meeting deadlines in a timely manner
    • Flexibility, including work time schedules and travel
    • Ability to work within a team and as an individual contributor in a fast-paced, changing environment
    • Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization
    • Proficient in MS office software (Excel, Word, Powerpoint, Outlook, Sharepoint, TEAMS)
    Experience:
    • 5 years' experience as (Senior) Management Assistant in Pharmaceutical company is preferable

    Company

    At Labcorp, we believe in the power of science to change lives. We are a leading global life sciences company that delivers answers for crucial health questions —because we know that knowledge has the potential to make life better for all. Through our unparalleled diagnostics and drug development capabilities, we provide insights and accelerate innovations that not only empower patients and providers but help medical, biotech, and pharmaceutical companies transform ideas into innovations. Here, you can join our more than 70,000 employees, serving clients in more than 100 countries, as we work together to make a real impact on people’s lives. Join us in our pursuit of answers.

     

     

     

     

    Company info
    Website
    Location
    Maidenhead Office Park
    Westacott Way
    Littlewick Green
     Maidenhead
    SL6 3QH
    United Kingdom
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