Site Activation Partner (FSP)

19 Apr 2021
19 May 2021
Clinical Research
Full Time
Contract Type
Experience Level
Experienced (non-manager)
Job Description

The Site Activation Partner (SAP) is responsible for supporting operational activities related to site evaluation, activation, initiation, monitoring and close out for assigned investigator sites/studies to ensure compliance with study timelines and in accordance with prevailing laws, Good Clinical Practices, and Client standards
  • The SAP will provide technical and logistical support to the Site Relationship Partners (SRPs) to deliver Investigator Initiation and Study Start Up
  • Organizational Relationships:
  • Reports to ExecuPharm-assigned Line Management with day-to-day direction from Client; refer to Organizational Chart for details regarding assigned role and associated reporting structure
  • Liaises with cross-functional lines as appropriate: Global Site and Study Operations (GSSO), Clinical Development and Operations (CD&O), Regulatory Affairs, Pharmaceutical Sciences, Medical Quality Assurance, Legal, and Drug Safety Unit
  • Primary Duties:
    Responsible for supporting the SRPs and investigator for Targeted Sites:
    Clinical Trial Site Activation & Conduct
  • Assist with study site activation activities to ensure timely site activation
  • Register investigator sites in Client registries, as required
  • Support and/or coordinate central Investigator Review Board (IRB) submissions when needed.
  • Work with investigator sites to complete critical information for site activation; inclusive of, but not limited to, Investigator Initiation Packages (IIP), confidentiality agreements, study contracts, clinical supply shipment information, payment information, IRB submission and status
  • Support local IRB workflow from submission through approval and support reporting of updates to safety information
  • Follow-up with investigator sites on status of study documentation and resolve or escalate issues in a timely manner
  • Prepare, validate and submit regulatory documents such as completed IIP, IRB approval forms, Food and Drug Administration (FDA) 1572 revisions, for internal regulatory approval within required timelines
  • Communicate site approvals to the SRPs, Study Start Up Project Managers (where applicable) and relevant study team members
  • Assist with preparation, handling and distribution of Clinical Trial Supplies and maintenance of tracking information as needed
  • Work with investigator sites throughout the study to complete required ongoing study documents such as documents for protocol amendments and FDA 1572 revisions.
  • Assist with the tracking and management of Case Report Forms (CRFs), queries and clinical data flow
  • Submit within required timeframes all needed documentation, updates and tracking including, but not limited to, Trial Master File documentation, site activation status, protocol amendment status.
  • Problem solve identified issues with appropriate timely escalation to the Site Relationship Partner (SRP)
  • Assist the SRP with the preparation, handling, distribution, filing, and archiving of clinical documentation and reports according to the scope of work and standard operating procedures
  • Clinical Trial Monitoring Support
  • As needed, support the SRP with coaching and training of site personnel to ensure ongoing compliance with study documentation is in accordance with prevailing laws, Good Clinical Practices (GCPs), and Client standards
  • In collaboration with the SRP, conduct or oversee investigator site activation activities, IIP completion, site budget and contract negotiation, and ensure timely management of emerging issues that may compromise time to site activation
  • In collaboration with SRP and Outsourcing Lead, facilitate site payments as needed and as per contracts and work with the appropriate groups to resolve issues
  • In support of the SRP, conduct remote monitoring activities, with a focus on Trial Master File/Site Master File reconciliation, investigational product reconciliation or other technical or logistical supportive activities that facilitate inspection readiness
  • Qualifications

    School diploma/certificate or equivalent combination of education, training and experience; BS/BA or Bachelor's degree in life sciences preferred
  • In general, candidates for this job would hold the following levels of education/experience:
  • 2 years relevant experience in clinical site management
  • Experience in study activation and site management is an asset
  • Knowledge of clinical trial methodologies, ICH/GCP, FDA and local country regulations
  • Must be fluent in English, and the regulatory language of the appointed location
  • Demonstrated knowledge of clinical research and development processes and ability to gain command of process details
  • Demonstrated knowledge of global and local regulatory requirements
  • Demonstrated understanding of key operational elements of a clinical trial (e.g., study startup, conduct, close-out activities, reporting, etc.)
  • Understand the quality expectations and emphasis on right first time
  • Demonstrate compliance with all applicable company, regulatory and country requirements
  • Attention to detail evident in a disciplined approach to document review, adherence to SOPs, metrics, etc.
  • Proven ability to work independently and, also as a team member
  • Ability to organize tasks, time and priorities, ability to multi-task
  • Understand basic medical terminology, GCP requirements and proficient in computer operations
  • Effective verbal and written communication skills in relating to colleagues and associates both inside and outside of the organization
  • Required to support multi-national team members, and flexibility in working hours may be needed occasionally
  • Why Work at Parexel

    There are pivotal moments in every career: Sharing new treatments. Improving processes. Delivering life-saving advances. The people who succeed are the ones who make the journey go further and faster every time. What if you had a partner to support you as you reach the next level in your professional path? A partner who believes a collaborative environment is key to achieving your goals? A partner who is dedicated to your health and wellness so you can help make a difference in the lives of millions worldwide?

    That's Parexel. We're a diverse team of professionals focused on one goal: getting treatments into the hands of those who need them most. Working together, the results we bring to our clients and the opportunities we bring to our team get better with every step.

    How can we help you on your journey? Find your path, and learn more on LinkedIn, YouTube, Facebook, Twitter, and Glassdoor.