Facilities Associate/Coordinator
- Employer
- Labcorp
- Location
- Milan, Italy
- Salary
- Competitive
- Start date
- 13 Apr 2021
- Closing date
- 23 Apr 2021
View more
- Discipline
- Operations, Facilities Management
- Hours
- Full Time
- Contract Type
- Permanent
- Experience Level
- Experienced (non-manager)
Job Details
Our Facilities team is looking for a new Coordinator/Associate to join our office based position in Milan!
The position is permanent and will involve international exposure. Main responsibilities will include:
- Manage FM contracts, both in-country and some in region, in line with defined service level agreements to include: building maintenance, vehicles, catering, cleaning, security, access control, archiving, insurance, office equipment, mobile phones, etc.
- Using best practice, write specifications, run tender processes, procure goods and services for Office/Offices.
- Provision and management of car fleet to include contract rewrites with recommendations to management as appropriate.
- Management of travel function for office to include negotiation of airline deals, preferred travel provider, and assist global resources to ensure contract addendum to master agreement is compliant within country, etc.
- Act as key contact for one or more Regional sub-sourcing categories i.e. cars, office supplies, travel, health and safety, security etc.
- Act as Covance representative with managing agents and landlords of offices.
- Manage provision of first aid and fire drill procedures within office.
- Ensure all contract works are completed in line with current Health and Safety legislation with risk assessments prepared and method statements completed prior of commencement of work on site. Once on site, ensure that written statements are adhered to by contractors at all times.
- Ensure all Health and Safety policies are updated and in line with current legislation.
- Ensure that Crisis Response Management Plan for Country is maintained and updated every six months as well as develop and manage Business Continuity Plan for facilities functions.
- Supervision of reception and postal/courier services within office - this may involve some actual reception/switchboard duties.
- Act as key finance interface for all supplier invoices, Accounts Payable vendor queries, and be the main Purchase Requisitioner for FSA. Train all other Requisitioners within office.
- Degree in Business Administration, Legal, Economics, Finance or similar and/or solid experience in a similar position.
- Good understanding and practice using excel
- Excellent level of English
Results-oriented and flexible individual with strong communication and interpersonal skills.
Happy to perfom a 360 role including operational and hands on activities.
Company
At Labcorp, we believe in the power of science to change lives. We are a leading global life sciences company that delivers answers for crucial health questions —because we know that knowledge has the potential to make life better for all. Through our unparalleled diagnostics and drug development capabilities, we provide insights and accelerate innovations that not only empower patients and providers but help medical, biotech, and pharmaceutical companies transform ideas into innovations. Here, you can join our more than 70,000 employees, serving clients in more than 100 countries, as we work together to make a real impact on people’s lives. Join us in our pursuit of answers.
- Website
- https://careers.labcorp.com/global/en
- Location
-
Maidenhead Office Park
Westacott Way
Littlewick Green
Maidenhead
SL6 3QH
United Kingdom
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