United BioSource Corporation.

Clinical Project Associate

United Kingdom, GB
23 Feb 2021
25 Mar 2021
Clinical Research
Full Time
Contract Type
Experience Level
Experienced (non-manager)

Brief Description:

Working independently and reliably showing a high level of ownership, also analytically minded with a strong focus on detail and committed to quality deliverables the Project Associate (PA) provides administrative, operational and technical support to Project Manager, Project Director, and team members of assigned projects during any and all phases of the project. The PA
  • Performs tasks as required under the direction of the PA/PM/PD based on study requirements
  • Prioritize workload/ schedule to meet project needs
  • Supports the PM/PD in facilitating project planning and decision making processes

Specific Job Duties:
  • Provide internal support to PM / PD as a project resource performing administrative, operational, and technical tasks as required under the direction of the PA/PM/PD based on study requirements
  • Responsible for electronic administrative set-up of projects (Clinical Trial Management System (CTMS), electronic Trail Master File (eTMF), web portals, project-specific logs, teleconferences, outlook inbox, etc.) and ongoing maintenance.
  • Assist with preparation of project documents and status reports
  • Prepares weekly/monthly project reports, dependent on skill level
  • Support PM / PD in updating project specific metrics, tracking, and reports
  • Obtains, tracks, and maintain general project supplies and study materials
  • Assists in maintenance, quality control, distribution, and archiving of project documents and reports
  • Coordinates large and small mailings; e.g. supply shipments, courier shipments, etc.
  • Assist with compilation study manuals and other study-related materials
  • Arrange project related training and trainings overview and records
  • Prepare and maintain project Trial Master File (TMF)
  • Conduct project archiving and document storage
  • Support PM/PD in set-up of a study specific site/vendor payment procedure
  • File, track, and log all project invoicing (sponsor, sites, vendors)
  • Organizes and schedules project team and client meetings
  • Prepares and distributes draft meeting agendas and minutes for project team review
  • Facilitates communication among team members
  • Perform project management related quality checks in co-operation with PM/PD
  • Attend project specific training as required
  • Support PM/PD in preparation for all project audits
  • Complete routine administrative tasks in a timely manner (e.g. timesheets, expenses)

  • Minimum a Bachelor’s degree or equivalent in a science related field, with an advanced degree desirable, or sufficient, relevant job experience, or another relevant education
  • Ideally 2+ years of Healthcare/Contract Research Organization (CRO)/Pharmaceutical Research/Project Management experience
  • Excellent interpersonal, verbal and written communication skills
  • Excellent organisational and time management skills
  • Ability to manage multiple and varied tasks with enthusiasm and prioritize workload
  • Analytical mind with high attention to detail
  • Ability to work well and lead a team, as well as working independently
  • Ability to successfully work in a (‘virtual’) team environment
  • Excellent work commitment and client-focused attitude
  • Proficient in use of web based IT systems (e.g. CTMS or electronic Case Report Forms) and Microsoft (MS) Excel, MS PowerPoint, MS Project and MS Word
  • Good knowledge of medical/scientific terminology and knowledge of ICH-GCP guidelines
  • Proficient in local language (oral and written) and profound working knowledge of the English language (oral and written)
  • Willingness to travel


United BioSource Corporation (UBC) is a leading provider of pharmaceutical support services, partnering with life science companies to make medicine and medical products safer and more accessible. Our services support the full lifecycle of medicine and medical products, including development, commercialization, and long-term value and safety.

While UBC offers employment within Patient Support, Nursing, Pharmacy and Corporate, two main focus areas for the company are Clinical Development & Research and Safety & Risk Management. Members of the Clinical Development and Research teams help evaluate study protocol, target study population, recruit physicians and patients, and collect, clean, validate and report data. As a result, sponsors are able to submit findings to regulatory authorities or make a no-go decision in a timely and clear-cut manner. Additionally, our Safety and Risk Management teams develop, deliver, and report evidence to reinforce safe and appropriate product use.

Through our Patient Access services, we help patients begin therapy quickly and remain on therapy, building strong relationships with patients to ensure optimal care.
You can find out more by visiting


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