Senior Budgets and Proposals Manager - Anywhere US

United States
08 Feb 2021
10 Mar 2021
Full Time
Contract Type
Experience Level
Experienced (non-manager)
Senior Budgets and Proposals Manager - Anywhere, US


Who We Are

Synteract ® , a Syneos Health ® company, is a leading full service Contract Research Organization (CRO) with a successful three-decade track record of supporting emerging biotech and pharmaceutical companies. With our mission of Bringing clinical trials to life TM , we provide customized Phase I through IV services globally, offering expertise across multiple therapeutic areas, including notable depth in oncology, dermatology, general medicine, infectious disease and vaccine, neuroscience, pediatrics, and rare and orphan diseases.

Position Overview

As a Senior Budgets and Proposal Manager you will facilitate the proposal development process for strategic proposals from receipt of requests for proposal (RFP) through preparation, production and finalization of deliverable. You will work closely with all relevant departments, finance, senior management and business development to facilitate and drive the submission of proposal, work order (WO), and change in scope (CIS) documents and supporting costs.

Specific tasks would include:

  • Reviews and analyzes safety report information for completeness, accuracy and regulatory reportability requirements.
  • Analyze information and proposal requests from pharmaceutical, medical device, and biotechnology companies to manage all aspects of their clinical trial activities.
  • Based on requests for proposal (RFP), develop proposal, including strategy, scope of work, assumptions, costs, timelines, and related attachments.
  • Complete client format proposals and bid grids. Provide guidance and support with regards to cost grid completion to more junior team members. QC of the grids completed by more junior team members.
  • Be consistent in document and budget development for style presentation, consistency with algorithms, RFP materials and the company's goals targets and capabilities.
  • As needed, provide the final QC of the proposal document prepared by the PC/PM in accordance with the document deliverable guidelines, style presentation, operational input, RFP/RFI materials, overall consistency, and the company's goals, targets, and capabilities.
  • Request third party vendor quotes/proposals and liaise directly with external vendors.
  • Coordinate, attend, and lead all necessary internal meetings related to proposal development and budget preparation (and CIS requests where applicable).
  • Ensure timely updates (within 24 hours) are made to all internal tracking and sales reporting systems, including, but not limited to Sales Force Dot Com (SFDC) and internal filing locations.
  • Upon project award, work with the contracts team in the development of associated documents, including final scope of work, assumptions, costs, timeline and appropriate payment terms.
  • Based on request from Project Management, work with the contracts department with the development of CIS, including revised costs and appropriate CIS template.
  • May support Business Development in the communication and negotiations with clients.
  • Provide training and guidance to junior team members, other departmental personnel, and external team members.
  • Assist PC/PMs as well as operational team in determining proposal, pricing- and selling strategy.
  • Provide back-up to Director of Sales Operations/Line Manager during times of holiday and travel.
  • Assist with department initiatives, including but not limited to process improvement, system enhancements, and other as assigned.
  • Assist in the development and maintenance of departmental templates, tools and processes.
  • Assist as needed in all areas of Business Development and Sales Operations support

  • Bachelor or Master degree in business, life science or related field of study.
  • 8+ year's related experience or equivalent combination of education and experience.
  • Minimum of 5 years of clinical CRO proposals development management experience is needed.
  • Experience with writing, reviewing, and editing business documents preferably correspondence, proposals, and contracts.
  • Experience in calculation of figures and amounts such as discounts, interest, commissions, proportions, and percentages is needed.
  • Excellent knowledge of contract and budget preparation and ability to interpret budgets.
  • Understanding of the clinical process (Phase I - IV) and the ramifications of change to one or more study assumptions, including timelines.

This job excludes Colorado applicants.

If you're passionate about bringing clinical trials to life, we encourage you to apply today!

Synteract's policy is to provide equal employment opportunity and affirmative action in all of its employment practices without regard to race, color, religion, sex, national origin, ancestry, marital status, protected veteran status, age, individuals with disabilities, sexual orientation or gender identity or expression or any other legally protected category. Applicants for positions with Synteract must be legally authorized to work in the country which they are applying and verification of employment eligibility will be required as a condition of hire. The Company will not sponsor applicants [to this position] for work visas.