Senior Proposals and Contracts Specialist

United Kingdom
22 Dec 2020
21 Jan 2021
Full Time
Contract Type
Experience Level
Experienced (non-manager)
Job Description

This position is for Calyx, formerly Parexel Informatics. With 250 new drug approvals in its history, Calyx has supported over 25,000 trials involving more than fourteen million patients. Through its transition, the company will continue its focus on providing innovative technology solutions and services to speed the discovery of new treatments.

We are currently recruiting a Senior Proposals and Contracts Specialist to join our Team in the United Kingdom. This role is primarily linked to our Nottingham office, but there is an openness to considering full time home-based working arrangements for the successful candidate.

The Senior Proposals andContracts Specialist within Parexel Informatics Group is responsible for writing compelling proposals, which includes drafting and strategically evaluating proposal budgets as well as creating the contracts for awarded projects.You will have direct client interaction and provide quality deliverables to clients under strict deadlines.


  • Work closely with Solutions Consultants and Business Development to perform appropriate research on previous client experience to support proposal development
  • Participate in discussions directly with clients as needed to discuss timelines, questions, expectations, deliverables, etc.
  • Lead, facilitate and add value to strategy meetings to identify issues and client requirements, identify key strategy team members, recommend proposal and study conduct strategy, and internal resourcing, based on experience, lead senior management and multi-disciplinary discussions to assure full and high-quality input and establish agreement on timelines and deliverables from the strategy meeting, and follow-up to ensure adherence
  • Write and create client specific proposal text to accurately reflect strategy discussions, meet PI and client needs/expectations and assure accuracy and appropriateness of text and attachments
  • Ensure information relating to proposals and are uploaded/incorporated into and maintained in relevant databases
  • Participate in client calls related to Requests for Proposals, budget discussions, Requests for Information, etc., as needed
  • Participate in proposal defense meetings with clients

  • Budgets and Pricing:

  • Draft budgets to reflect both PI and client needs, including first-run strategic output
  • Ensure accuracy, consistency and competitiveness of budgets
  • Facilitate pricing discussions with appropriately identified key decision makers
  • Ensure appropriate and accurate mapping to client budget specifications
  • Provide quality client deliverable to strict deadlines

  • Contracts Management:
  • Overall management responsibility for the contract process including coordination of Operations, Project Management, Legal, Business Development and Finance to prepare, review, and negotiate contracts
  • Create, negotiate and finalize contractual documents, including Start-up Agreements, Work Orders and Change in Scopes
  • Serve as primary client contact during the negotiation phase
  • On-going proactive involvement with project management in review of project status, including review of contractual status to ensure compliance with contractual terms and milestones and identification of Change in Scopes in contracts
  • Ensure information relating to contractual documents are processed into and maintained in relevant databases
  • Qualifications

  • Must have Proposals/Pricing orContracts experience from within Life Sciences industry
  • Bachelor's degree (Life science, Business or related field preferred)
  • Comprehensive knowledge of relevant software (Windows, Outlook, Databases)
  • Intermediate or advanced proficiency inMicrosoft Word and Excel skills
  • Skills
  • Analytical skills, problem-solving skills and attention to detail
  • Confident dealing with internal staff, and external clients
  • Negotiation skills
  • Excellent communication skills (oral and written)
  • Excellent numeracy, analytical, and problem-solvingskills
  • Why Work at Parexel

    There are pivotal moments in every career: Sharing new treatments. Improving processes. Delivering life-saving advances. The people who succeed are the ones who make the journey go further and faster every time. What if you had a partner to support you as you reach the next level in your professional path? A partner who believes a collaborative environment is key to achieving your goals? A partner who is dedicated to your health and wellness so you can help make a difference in the lives of millions worldwide?

    That's Parexel. We're a diverse team of professionals focused on one goal: getting treatments into the hands of those who need them most. Working together, the results we bring to our clients and the opportunities we bring to our team get better with every step.

    How can we help you on your journey? Find your path, and learn more on LinkedIn, YouTube, Facebook, Twitter, and Glassdoor.

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