Administration and Documentation Specialist / Clinical Trial Assistant, München (m/w)

Docs Global (Continental Europe)
Closing date
4 Oct 2020

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Clinical Research, Clinical Trials Manager / Administrator
Full Time
Contract Type
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Are you interested to make the step into the pharmaceutical industry and work with one of the leading global pharma companies? This is your chance! No specific pharma experience is necessary, we will train you.

If you are seeking a career where you can truly make a difference in the lives of others, working closely together with the top minds in Biotechnology, then here is your chance. To strengthen our Monitoring Team, DOCS is hiring a Clinical Trial Assistant (m/w) to work closely with one of the most successful pharmaceutical companies.

If you have a completed education in any administrative area (hotel, business administration, clinic, etc.) with some experience and you are curious to see what it is like to work in big pharma, we would like to hear from you!

Responsibilities include:

• Trial Master File (TMF) creation and management
• Co-ordinate entry and maintain local data into study management systems including setting up new studies
• Ensure collection, review, track and provision of appropriate clinical documents to support regulatory submission
• Track and maintain adequate study related supplies in the office and facilitate their distribution to sites, including preparing and distributing Study File Binders and Site Initiation presentations/materials.
• Process, reconcile, distribute and track essential documents and submits them to RIM/EPIC or local archive in compliance with SOPs.
• Complete tracking documentation as applicable including but not limited to spreadsheets, study and contract tracker.
• Prepare and review site communication documents.
• Set-up/maintain courier accounts and organize shipments.

Education & Experience

• Completed education in any pharma or medical field or in any administrative area.
• At least 1 year of experience in an administrative role.
• Proficient in speaking and writing German and English.
• Excellent organization skills.
• Ability to work well in a dynamic environment and able to prioritize and respond to changing needs of the business.
• Proficient Microsoft Office applications and use of Internet.

Remuneration & other details

• Possibility to get a foot in the door of one of the biggest and most successful global pharmaceutical companies
• Office based in Munich
• Unlimited permanent contract
• Friendly work atmosphere
• Compensatory time-off
• Contribution to pension scheme
• Full time

Why this vacancy is right for you:

We offer an exciting and challenging work environment for clinical research professionals looking for an opportunity to contribute to the success of a company dedicated to researching, developing, manufacturing and marketing pharmaceuticals that improve health and quality of life.

Would you like to know more? Please submit your CV to or via our homepage We are looking forward to your application.


DOCS provides global strategic resourcing and FSP services to the biopharmaceutical and medical device industries. Founded in 1997, DOCS has grown to become the premier resourcing provider for the clinical development industry. 


Our Values

At DOCS, we are driven by our core values that guide our culture and support our goal to become a Trusted Partner. Our five core values are:

OUR PEOPLE: We attract, source, develop and retain the best talent to enables us provide world-class people and solutions for our clients.

EXCELLENCE: We never stop looking for new, better ways of working.

ACCOUNTABILITY: We take responsibility for our actions, owning our client’s problems and proactively looking for solutions.

INTEGRITY: Becoming a trusted partner means being honest, respectful and ethically sound, at all times.

OPENNESS: We encourage and facilitate an open and inclusive environment for a diverse global network of employees and stakeholders.

Contact Us
  • 2 Globeside
  • Globeside Business Park
  • SL7 1HZ
  • United Kingdom
  • +44 (0) 2380 688500
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