Administration and Documentation Specialist / Clinical Trial Assistant (m/f)

Docs Global (Continental Europe)
Closing date
26 Sep 2020

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Clinical Research, Clinical Trials Manager / Administrator
Full Time
Contract Type
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Job Summary:

Are you interested to make the step into the pharmaceutical industry and work with one of the leading global pharma companies? This is your chance! No specific pharma experience is necessary, we will train you.

DOCS has partnered with a highly prestigious organization with one of the most robust pipelines and a proven track record as one of the most liked employers in the pharmaceutical industry in Germany. We are looking for interested and enthusiastic candidates who want to become a part of this family and add to the success story.

If you have a completed education in any administrative area (hotel, business administration, clinic, etc.) with some experience and you are curious to see what it is like to work in big pharma, we would like to hear from you!

Key Responsibilities:

• Assist in study specific document management, including finalization, distribution and document revision management and archiving.

• Assist in supply management, including ordering, distribution, and tracking.

• Ensure the current study status and tracking of trial related information is available at all times in the appropriate clinical trial management system(s) (CTMS). Work with CRO, Local Trial Managers and Site Managers to ensure trial specific data are up-to-date, complete, and accurate during all phases of the trial.

• Support study coordination activities and tracking of study timelines and study deliverables to ensure trial delivery according to agreed upon timelines/milestones.

• Responsible for review/management of Trial Master File (TMF) for completeness and timely provision of TMF content across all functions.

• Coordinate and participate in internal and external study specific meetings, as necessary, and document outcomes, actions, and decisions.

• Maintain key trial specific information including contact lists and set-up of study specific training and follow up on training completion.

• Support quality oversight and inspection readiness activities

Job Requirements:

• Completed education in any pharma or medical field or in any administrative area.
• At least 1 year of experience in an administrative role.
• Proficient in speaking and writing German and English.
• Excellent organization skills.
• Ability to work well in a dynamic environment and able to prioritize and respond to changing needs of the business.
• Proficient Microsoft Office applications and use of Internet.

What is offered:

• Possibility to get a foot in the door of one of the biggest and most successful global pharmaceutical companies.
• Office based near Düsseldorf.
• Unlimited permanent contract.
• Friendly work atmosphere
• Compensatory time-off
• Contribution to pension scheme
• Full time.

To apply:
Would you like to know more? Please submit your CV via or via our homepage We are looking forward to getting to know you.


DOCS provides global strategic resourcing and FSP services to the biopharmaceutical and medical device industries. Founded in 1997, DOCS has grown to become the premier resourcing provider for the clinical development industry. 


Our Values

At DOCS, we are driven by our core values that guide our culture and support our goal to become a Trusted Partner. Our five core values are:

OUR PEOPLE: We attract, source, develop and retain the best talent to enables us provide world-class people and solutions for our clients.

EXCELLENCE: We never stop looking for new, better ways of working.

ACCOUNTABILITY: We take responsibility for our actions, owning our client’s problems and proactively looking for solutions.

INTEGRITY: Becoming a trusted partner means being honest, respectful and ethically sound, at all times.

OPENNESS: We encourage and facilitate an open and inclusive environment for a diverse global network of employees and stakeholders.

Contact Us
  • 2 Globeside
  • Globeside Business Park
  • SL7 1HZ
  • United Kingdom
  • +44 (0) 2380 688500
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