Senior Administrative Assistant

Hobson Prior are currently seeking a Senior Administrative Assistant to join a Swiss global healthcare organisation who are focused on offering medical solutions in order to transform patients' lives.

Job Responsibilities:

• General secretarial administrative tasks, such as correspondence and presentations, using MS Office.
• Supports the assigned GMA Leader and Team members (telephone coverage, calendar management). Responds, if able, or ensures urgent issues are dealt with.
• Organization and coordination of internal and external meetings. These include team meetings, video, teleconferences, Telepresence and meetings with iHCP (Healthcare professionals) following compliance guidelines.
• Keeping databases up-to-date.
• Filing of information such as reports and literature, email documents (hardcopy and/or electronic filing).
• Travel and meeting organization worldwide in cooperation with the in-house travel centre and/or external parties if needed.
• Handles confidential HR issues such as recruitment of staff, personnel issues.
• Acts as a contact person for general requests involving the team.
• Support to Procurement Administrator (invoices, PO's, accounting, ARIBA)
• Involvement in preparation for congresses and if needed supports the team onsite.
• Coordinates interviews worldwide and assists new employees with Introduction program.
• Working closely with agencies incl. approval flow, general requests.

Requirements:

• Secretarial/Business/Office Management Qualification.
• Basic understanding of Pharma industry.
• Good knowledge of software applications (MS Office and Google platform).
• Fluent in written and spoken English (other languages are an asset).

Apply now:

If you are interested in learning more or applying to this exciting opportunity, please complete the form below and attach a copy of your CV. Alternatively, for further details or to talk directly to a life sciences recruitment specialist, please request a call back at the top of this page.

Hobson Prior is a leading life sciences recruiter focused on finding exceptional people and matching them with the finest positions across the globe. Hobson Prior is acting as an Employment Agency in relation to this vacancy.