Covance is searching for the Facilities Associate to support our offices in Bad Homburg and Cologne.



On this role you will need to provide a quality/cost effective facilities and sourcing function for office (may be several countries), ensuring adherence to all necessary Health and Safety legislation together with project and contract management and general supervision of reception. Job will also involve some HR and Financial administration under the guidance of both the Office Head and the central HR and Finance functions.



Responsibilities:

• Using best practice, write specifications, run tender processes, procure goods and services for Office.
• Manage all in-country FM contracts in line with defined service level agreements to include: building maintenance, vehicles, catering, cleaning, security, access control, archiving, insurance, office equipment, mobile phones, etc.
• Day to day running of car fleet to include contract rewrites with recommendations to management as appropriate.
• Management of travel function for office and act as key contact with travel provider and assist in transition from local travel provider to global travel provider etc.
• Act as Covance representative with managing agents and landlords of offices.
• Manage provision of first aid and fire drill procedures within office.
• Ensure all contract works are completed in line with current Health & Safety legislation with risk assessments prepared and method statements completed prior of commencement of work on site. Once on site, ensure that written statements are adhered to by contractors at all times.
• Ensure all Health & Safety policies are updated and in line with current legislation.
• Work with Director Real Estate & Facilities / Regional Senior Facilities Manager to ensure that Crisis Response Management Plan and Business Continuity Plan for country are maintained.
  
• Supervision of Reception and Postal/courier services within office - this may involve some actual reception/switchboard duties.
• Assist finance in problem solving of facilities invoices within country and act as main FSA purchase Requisitioner.

Education/Qualifications:
Professional designations/certifications/licenses required: \u201CA\u201D level standard or the equivalent in the respective region plus ability to communicate fluently in English.
Experience:
3+ years of experience in the same disciplines


Locations:
Bad Homburg vor der Höhe, Germany