Executive Assistant

• Diagnostic Specialists
• Flexible Working Arrangements
• Report to ASX CEO

Our Client is an innovative and highly regarded provider of molecular diagnostics, with a range of proprietary technologies and applications developed to streamline diagnostic workflows in hospitals and pathology laboratories. Simplicity, accuracy, speed, and reliability are hallmarks of the solutions they provide, as they continue to improve existing products and develop new technologies to improve diagnostic healthcare and facilitate better clinical outcomes.

The Opportunity
Ongoing success and a resolute commitment to high professional standards has created an opportunity for our client to engage an Executive Assistant to their CEO.

• You are experienced in providing high level governance and executive-level administrative support, ideally within a medical, biotech, academic, or healthcare environment.
• While many of your responsibilities will focus on supporting and organising activities undertaken by the CEO, you will also work closely with senior managers - engaging with the company Board of Directors, overseeing executive outreach campaigns, as well as developing and maintaining friendly, productive business relationships with key external stakeholders.
• Applying strong organisational skills and experience in diary management, you will also be responsible for coordinating travel, planning meetings, managing invitations and prioritising business requests for the CEO.
• High level administrative and governance support will see you working with the company Secretary and CFO, Board, Executive managers, and other subcommittees.
• You will schedule, prepare, attend, note-take, and distribute agendas for these meetings, and take actions as required to ensure the smooth running of the office of the CEO in a timely manner.
• Issues you encounter or become aware of will be raised at the earliest opportunity, and you will ensure that all activities comply with the organisations Quality Management System procedures. Change request processes and CAPA investigations may be required, and you will assist with these as required.

Position Requirements

• Tertiary qualifications in Business Administration, Communications, or related field.
• Minimum of 10 years' experience providing diversified administrative support with progression of responsibility that extended to Executive Team members.
• Demonstrable experience in diary management, planning and scheduling, and prioritising competing appointments and meetings.
• Excellent communication skills and a track record of consistently providing complete and thorough information in a timely manner to internal and external stakeholders, alike.
• Positive attitude, proactivity, and a genuine desire to be part of a team who are passionate about working in a way that aligns with the Core Values, Mission and Vision of the company.
• A background in molecular diagnostics, science, or accounting will be considered advantageous.

Our Offer
Our client offers an exceptionally supportive and progressive work environment, in combination with an attractive remuneration package - including a base salary that reflects the skills and experience of the successful candidate - and generous incentives for achieving business targets. If you are interested in joining our client in this exciting new opportunity, please call Mark Thomas or Marilyn Jones on 1300 0 MEXEC for a confidential discussion and/or email your résumé with your cover letter to careers@mexec.com

mexec delivers executive recruitment solutions to the pharmaceutical, biotechnology and broader technology industries. mexec comprises of highly talented and knowledgeable industry experienced Consultants that partner with leading organisations to grow their leadership teams.

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